Temp Conference Management Associate (Jan–Jul)

NHG Health Group; Singapore; On-site; SGD 28,000 - 39,000; Part time

Job summary

The Institute of Mental Health (IMH) in Singapore is seeking a Temp Conference Management Associate Executive for Jan-Jul 27 to support planning and execution of conferences and hospital learning events. The role requires strong administrative skills and the ability to work with clinical, academic, and administrative stakeholders.

You will assist with logistics, scheduling, budget tracking, and speaker coordination, ensuring events are professional, well-organised and aligned with IMH's academic

Qualifications

• Diploma with prior experience in an administrative or events coordination role.
• Proficient in Microsoft Office applications.
• Comfortable with a range of digital tools and applications; quick to adapt.

Responsibilities

• Assist with all aspects of conference planning and administration, covering logistics, marketing, vendor coordination, and documentation
• Provide secretariat support to the organising committee, including scheduling meetings, preparing agendas and minutes, and tracking action items
• Coordinate with internal and external stakeholders, including vendors and the Professional Conference Organiser (PCO), to ensure deliverables are met on time
• Support the development and administration of the conference programme, including speaker coordination and abstract management
• Assist with budget tracking, invoice processing, and procurement documentation
• Draft and send routine communications to stakeholders, keeping them informed of timelines and requirements
• Maintain accurate records and documentation throughout the conference cycle
• Assist with event set-up, delegate registration and check-in, and on-the-day coordination with vendors, speakers, and venue staff
• Serve as a point of contact for delegates and speakers during the event, resolving queries promptly and ensuring sessions run smoothly
• Support post-event reporting and close-out activities

Skills

Organised and detail-oriented

Excellent communication

Independent worker

Team player

Multitask and prioritise

Education

Diploma

Tools

Microsoft Office

Abstract management systems

Event management software

Job description

The Institute of Mental Health (IMH) in Singapore is seeking a Temp Conference Management Associate Executive for Jan-Jul 27 to support planning and execution of conferences and hospital learning events. The role requires strong administrative skills and the ability to work with clinical, academic, and administrative stakeholders.

You will assist with logistics, scheduling, budget tracking, and speaker coordination, ensuring events are professional, well-organised and aligned with IMH's academic