Temp Conference Coordinator – Senior/Associate

Institute of Mental Health; Singapore; On-site; SGD 29,000 - 40,000; Full time

Job summary

The Institute of Mental Health (IMH) in Singapore is seeking a Sr/ Associate Executive (Temporary Position; Jan-Jul 27) to support conference management and hospital learning events. The role requires meticulous planning, strong administrative skills, and the ability to collaborate with clinical, academic, and administrative stakeholders.

You will assist in logistics, documentation, speaker coordination, and budget tracking while ensuring events run professionally and on schedule.

Qualifications

• Diploma with prior experience in an administrative or events coordination role.
• Proficient in Microsoft Office applications.
• Comfortable with a range of digital tools and quick to adapt to new technologies.
• Experience with event management or abstract management systems would be an advantage.

Responsibilities

• Assist with all aspects of conference planning and administration, covering logistics, marketing, vendor coordination, and documentation
• Provide secretariat support to the organising committee, including scheduling meetings, preparing agendas and minutes, and tracking action items
• Coordinate with internal and external stakeholders, including vendors and the Professional Conference Organizer (PCO), to ensure deliverables are met on time
• Support the development and administration of the conference programme, including speaker coordination and abstract management
• Assist with budget tracking, invoice processing, and procurement documentation
• Draft and send routine communications to stakeholders, keeping them informed of timelines and requirements
• Maintain accurate records and documentation throughout the conference cycle
• Assist with event set-up, delegate registration and check-in, and on-the-day coordination with vendors, speakers, and venue staff
• Serve as a point of contact for delegates and speakers during the event, resolving queries promptly and ensuring sessions run smoothly
• Support post-event reporting and close-out activities

Skills

Event coordination

Microsoft Office

Communication

Stakeholder engagement

Education

Diploma in admin/events coordination

Tools

Abstract management systems

Vendor coordination

PCO liaison

Job description

The Institute of Mental Health (IMH) in Singapore is seeking a Sr/ Associate Executive (Temporary Position; Jan-Jul 27) to support conference management and hospital learning events. The role requires meticulous planning, strong administrative skills, and the ability to collaborate with clinical, academic, and administrative stakeholders.

You will assist in logistics, documentation, speaker coordination, and budget tracking while ensuring events run professionally and on schedule.