Temp Administrative Assistant

PSA Marine (Pte) Ltd; Singapore; On-site; SGD 20,000 - 29,000; Part time

Job summary

PSA Marine (Pte) Ltd is seeking a detail-oriented Records Assistant to sort, file and maintain personnel documents. You will rename and organise electronic records in the shared drive and scan physical files when needed.

This temporary role requires basic admin skills, discretion with confidential information, and a minimum of three months' commitment. Training will be provided, and you will support ad-hoc housekeeping tasks as required.

Qualifications

• Minimum GCE ‘N’/’O’ Level or equivalent.
• Basic administrative and computer skills (eg. Microsoft Applications).
• Meticulous, well-organised and able to handle confidential information responsibly.
• Able to commit for at least 3 months.

Responsibilities

• Sort, organise and maintain physical personnel files neatly and in an orderly manner according to filing guidelines.
• Rename and organise electronic personnel files in the shared drive in accordance with established naming conventions.
• Scan & digitalise physical documents where required.
• Adhere to data protection and confidentiality requirements when handling personnel records.
• Assist with basic administrative tasks relating to records housekeeping.
• Any other ad-hoc duties as assigned.

Skills

Meticulous

Organised

Data confidentiality

Microsoft Office

Education

GCE N/O Level or equivalent

Tools

MS Office

Job description

Job Scope

• Sort, organise and maintain physical personnel files neatly and in an orderly manner according to filing guidelines;
• Rename and organise electronic personnel files in the shared drive in accordance with established naming conventions;
• Scan & digitalise physical documents where required;
• Adhere to data protection and confidentiality requirements when handling personnel records;
• Assist with basic administrative tasks relating to records housekeeping;
• Any other ad-hoc duties as assigned.

Requirements

• Minimum GCE ‘N’/’O’ Level or equivalent
• Basic administrative and computer skills (eg. Microsoft Applications)
• Meticulous, well-organised and able to handle confidential information responsibly
• Able to commit for at least 3 months