Admin Executive (3 months contract)

Jurong Port Pte Ltd.; Singapore; On-site; SGD 27,000 - 33,000; Full time

Job summary

Jurong Port Pte Ltd. in Singapore seeks a detail‑oriented records assistant to systematically inventory documents and classify them by type, date, owner and storage location. You will maintain inventories, organise files, and ensure accurate data across systems.

You will verify records with relevant departments, assist in retention, archiving and digitisation, and support office relocation tasks while upholding confidentiality. Proficiency in Excel/Office is required.

Qualifications

• Minimum GCE O'Level, Diploma or equivalent qualification.
• Excellent attention to detail and accuracy.
• Strong organizational and record-keeping skills.
• Proficient in Excel and Office applications.
• Ability to manage large volumes of documents independently.
• Good written and verbal communication skills.

Responsibilities

• Conduct systematic inventory and stocktake of documents, files, records and archives.
• Review document details: title/name, type, date, owner, storage location.
• Record inventory in spreadsheets or tracking systems.
• Organise and label files and storage locations for retrieval.
• Verify information and resolve discrepancies with departments.
• Assist in categorising documents for retention, archiving, digitisation or disposal.
• Maintain confidentiality and handle sensitive information.
• Provide progress updates and inventory status reports.
• Support relocation activities as assigned.

Skills

Attention to detail

Organizational skills

Independent worker

Communication skills

Document handling

Education

GCE O-Level / Diploma or equivalent

Tools

Microsoft Excel

Microsoft Office

Job description

The Job

• Conduct a systematic inventory and stocktake of physical documents, files, records, and archives.


• Review and identify document details, including:
  
  
  • Document title/name
  
  
  • Document type (e.g., drawings, contracts, agreements, reports, manuals, correspondence, certificates, etc.)
  
  
  • Year or date of issue
  
  
  • Department or owner (where applicable)
  
  
  • Physical storage location
  
  
  • Other relevant metadata as required
  
  


• Record inventory information accurately into spreadsheets or designated tracking systems.


• Organise and label files, boxes, and storage locations to facilitate retrieval and tracking.


• Verify document information and resolve discrepancies through cross-checking and consultation with relevant departments.


• Assist in categorizing documents for retention, archiving, digitisation, or disposal review.


• Maintain confidentiality and handle sensitive or proprietary information appropriately.


• Provide periodic progress updates and inventory status reports.


• Support other administrative tasks related to records management and office relocation activities as assigned.

The Requirements

• Minimum GCE 'O' Level, Diploma, or equivalent qualification.


• Strong attention to detail and accuracy.


• Good organizational and record-keeping skills.


• Proficient in Microsoft Excel and Microsoft Office applications.


• Ability to handle large volumes of documents systematically and efficiently.


• Able to work independently with minimal supervision.


• Good written and verbal communication skills.