Tanker Operations Executive

PIONEER LOGISTICS HOLDINGS PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

Pioneer Logistics Holdings Pte. Ltd.

in Singapore is seeking a Tanker Operations Executive to manage day-to-day commercial and operational requirements of product and chemical tanker voyages, from pre-fixture planning through voyage execution and post-fixture follow-up. The role requires close coordination with Masters, ship managers, charterers, brokers, agents, terminals, cargo interests, and other stakeholders, with English and Mandarin communication, for safe, efficient, and commercially

Qualifications

• 1-3 years of tanker operations experience.
• Knowledge of voyage operations, port/terminal operations.
• Strong English and Mandarin communication.
• Ability to manage multiple voyages in a time-sensitive environment.
• Good problem-solving and analytical skills.

Responsibilities

• Manage day-to-day operational requirements of tanker voyages.
• Coordinate pre-fixture actions, feasibility, port/terminal needs, bunker planning.
• Support post-fixture execution, voyage instructions, charter party requirements, vessel monitoring.
• Monitor schedules, port turns, cargo operations, bunkers, and related matters.
• Liaise with Masters, ship managers, charterers, brokers, agents, terminals, cargo interests, and service providers.
• Monitor voyage costs and commercial matters, including freight, hire, demurrage, port costs, bunker costs, and receivables.
• Follow up on freight, hire, demurrage, claims, and other voyage-related documentation.
• Resolve operational incidents, disputes, claims, delays, and escalation as needed.
• Maintain accurate voyage records, charter party information, correspondence, and documentation.
• Communicate with partners in English and Mandarin on operational matters, documentation, negotiations, and issue resolution.
• Prepare voyage updates, business correspondence, and reports in English and Chinese.
• Support the Operations Manager on operational, commercial, and other fleet matters.

Skills

English & Mandarin

Vessel operations

Stakeholder coordination

Documentation & records

Job description

Tanker Operations Executive

About the Role

The Company manages a fleet of approximately 30 vessels, including coastal tankers, MR-size product tankers, chemical tankers, and LPG vessels. We are seeking a Tanker Operations Executive to manage and coordinate the day-to-day commercial and operational requirements of assigned product and chemical tanker voyages, from pre-fixture preparation through voyage execution and post-fixture follow-up. The role requires close coordination with vessel Masters, ship managers, charterers, brokers, agents, terminal operators, cargo interests, and other stakeholders to ensure safe, efficient, timely, and commercially effective voyage execution.

Key Responsibilities

• Manage the day-to-day operational requirements of assigned product and chemical tanker voyages and/or time charter arrangements.
• Coordinate pre-fixture operational matters, including voyage feasibility and clearance, port and terminal requirements, bunker planning, documentation, cargo requirements, and other operational preparations.
• Support post-fixture voyage execution, including voyage instructions, charter party requirements, vessel monitoring, port operations, cargo operations, and operational follow-up.
• Monitor vessel schedules, voyage progress, port turnaround, cargo operations, bunkers, and other operational matters to support efficient voyage execution.
• Liaise closely with Masters, ship managers, charterers, brokers, agents, terminal operators, cargo interests, and service providers to coordinate voyage requirements and resolve operational issues.
• Monitor voyage costs and commercial matters, including freight, hire, demurrage, port costs, bunker costs, and other voyage-related expenses and receivables.
• Follow up on freight, hire, demurrage, claims, and other voyage-related receivables and supporting documentation.
• Monitor and assist in resolving operational incidents, disputes, claims, delays, and other matters arising during the voyage, with appropriate escalation where required.
• Maintain accurate operational records, voyage documentation, charter party information, correspondence, claims, and other supporting records.
• Communicate with business partners and stakeholders in North Asia and China in English and Mandarin on operational matters, documentation, negotiations, follow-up, and issue resolution.
• Prepare voyage updates, business correspondence, reports, and presentation materials in English and Chinese where required.
• Support the Operations Manager on operational, commercial, and other matters relating to the assigned tanker fleet.

Requirements

• 1-3 years of relevant experience in tanker operations, preferably with experience handling product and/or chemical tankers.
• Good working knowledge of tanker voyage operations, shipping logistics, port and terminal operations, cargo operations, and vessel turnaround requirements.
• Familiarity with tanker charter party terms and the operational requirements involved in voyage execution.
• Good commercial awareness, analytical and problem-solving skills, with the ability to assess operational issues and follow through on solutions.
• Ability to manage multiple voyages and operational matters concurrently in a time-sensitive environment.
• Strong communication and coordination skills, with the ability to work effectively with Masters, ship managers, charterers, brokers, agents, terminal operators, cargo interests, and other stakeholders.
• Proficiency in English and Mandarin to communicate effectively with business partners and stakeholders in North Asia and China in relation to operational discussions, negotiations, documentation, follow-up, and issue resolution.
• High level of integrity, accountability, attention to detail, and professionalism.

Working Requirements

The role involves time-sensitive tanker operations and may require communication and coordination outside normal office hours when necessary to support ongoing vessel and voyage operations.