Support - Administrator

MAPLES FIDUCIARY SERVICES (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Benefits offered by this job

Comprehensive health coverage

Competitive vacation packages

Educational assistance and development

Savings or pension plan

Life insurance

Travel insurance

Global mental wellness programme

Sports clubs and social events

Job summary

Maples Group in Singapore seeks an Administrator/Administrator Assistant to support the Company Secretarial, Accounting and Directorship Services team.

You will perform printing, filing, scanning, database maintenance, correspondence handling, courier arrangements, document signing assistance and invoicing support. You may back up the Operations Administrator and take on ad hoc duties as requested.

Qualifications

• Diploma in Business Administration or equivalent qualification.
• Strong written and verbal English communication skills.
• Ability to work independently with good problem solving and organizational skills.

Responsibilities

• Provide administrative support including printing, filing, photocopying and scanning.
• Assist to maintain internal/external databases and manage correspondence.
• Arrange courier services and assist with document signing and invoicing.
• Back-up for Operations Administrator and handle ad hoc duties.

Skills

Independence

Problem solving

Organizational skills

Multitasking

Attention to detail

English communication

Education

Diploma in Business Administration

Tools

Microsoft Office

Adobe

Job description

About Us

The Maples Group is a global leader in financial services, trusted by many of the world's largest hedge fund managers, private equity firms, and international corporations. Our side-by-side financial and legal teams consistently deliver award-winning services to a global client base, offering unrivalled learning and career opportunities to our 2,500 colleagues worldwide.

What is it like to work here?

We are driven to excel, and collaboration is key to our continued success. We can go further for our clients because we go further for each other too. Our inclusive culture creates an environment where people can be themselves at work while doing their best work. No matter where you work in the Maples Group, you will be part of a global team.

The Opportunity

We are looking for an accomplished Administrator / Administrator Assistant who will be providing general administrative support to the Company Secretarial, Accounting and Directorship Services team.

The Administrator will:

• provide administrative support including printing, filing, photocopying and scanning documents;
• assist to maintain internal / external databases
• manage incoming and outgoing correspondence (email, call, mail)
• arrange for courier services
• assist with document signing and execution
• assist with the preparation of invoices including communicating with clients
• act as back-up for Operations Administrator
• any ad hoc duties as requested

What You Bring

In addition to a commitment to delivering superior candidate and stakeholder experiences:

• must be able to work independently, have strong problem solving and organizational skills, thrive at multi tasking and attention to details
• able to work efficiently under pressure to meet tight deadlines
• preferably have a Diploma in Business Administration or an equivalent qualification
• experience in a similar role would be an asset
• demonstrate good written and verbal communication skills in English
• knowledge of Microsoft Office and Adobe is required

We may also consider those with no experience but who are interested in this field and willing to learn.

Benefits & Rewards

The most enduring professional relationships are reciprocal relationships. The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including:

• Comprehensive health coverage (medical, dental and optical)
• Competitive vacation packages
• Educational assistance and professional development programmes
• Savings or pension plan
• Life insurance
• Travel insurance
• Global mental wellness programme
• Sports clubs and social events

You can learn more about the Maples Group on our corporate website. Experience our culture and our people on our Careers Page or on LinkedIn.

Disclaimer:All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice at maples.com/privacy for details on how we handle personal information relating to job applicants.