Supply Chain Procurement Manager (12 months Contract)

Hitachi Rail; Singapore; On-site; SGD 90,000 - 130,000; Full time

Job summary

Hitachi Rail invites applications for a Supply Chain Procurement Manager (12-Month Fixed Term) at our Singapore location. The role leads procurement and production activity planning, monitors EAC/ETC dashboards, and coordinates a network of category managers and suppliers to meet cost, quality, and schedule targets.

The ideal candidate has engineering or business administration background, 5+ years in procurement or project management, knowledge of rail industry, and familiarity with SAP.

Qualifications

• Engineering background (preferred) or Business Administration.
• Minimum 5 years experience preferably in Procurement Department, supply chain otherwise in Bid Management and/or Project Management (e.g. Bid/Project Manager or Project Controller/Planner positions).
• Technical knowledge in Rail Industry will be valued.
• Specific certification in Procurement (CIPS, EIPM or similar) or in Project Management (IPMA, PMP or similar) is desirable.
• Analytical and resolution capacity
• Familiar with repairs process and supply chain matters
• Prior knowledge of SAP would be helpful.

Responsibilities

• Participates to the definition of the industrial strategy plan and elaborates the budget of the industrial activities and is accountable for of all activities to do with the management of the physical and related information flows.
• Monitors and maintains the EAC / ETC file on regular basis. Report to all stakeholders when variations are observed. Prepare dashboards.
• Identify associated Risks and Opportunities of the project defining possible mitigation plans, improving competitiveness in our Offers and profitability in our Projects.
• Bring innovation / added value to the business and to the proposed technical solutions to comply with customer requirements.
• Coordinate a network of Category Managers and the suppliers involved to give the best possible response from Procurement standpoint (focusing on cost, quality and compliance with Project schedule) according to the business needs.
• Creation of the initial Project Plan during the bid or “Demand” phase of the lifecycle through requirement capture, work definition, estimating and scheduling that will include all Milestones, activities, resources and any other feature that will require to be delivered.
• Manage all project stakeholders; ensuring strong communications are established, maintained and they comply with the relevant internal processes.
• Plan and forecast the project’s requirements and Work closely with Design team & Procurement team to ensure that correct items are being ordered for the project. Drive Quality, Cost & Delivery performance through close working with other functions.
• Ensure that Purchase Requisitions / Purchase Orders are raised / issued on time in accordance with project needs.
• Focus on the day-to-day project requirements pertaining to materials and services required by the Installation and T&C Teams. Follow up with suppliers to ensure timely delivery of goods & services to Warehouse / Site.
• Participate in Change Management and be aware about the Field Change Bulletins and Limited Deviation Protocols that affects the Bill of Materials and Organize the required materials to enable these changes on site.
• Monitor & Support reverse logistics (RMA) and follow up till goods are returned to Warehouse / Site.
• Member of the Material Review Board and to follow up on issues discussed on a weekly basis. Leads and coordinates improvement action plans and make-or-buy decisions.
• With subcontractors and suppliers, ensures the application of Configuration Management requirements (SOW, etc) and ensures the follow-up of configuration management requirements.
• Leading and coordinating all Make (internal legal entities/factories) and Buy (external suppliers) activities.
• Collaborating with Procurement on sourcing, price negotiations, contract finalization, and purchase order issuance, while ensuring alignment with project schedules.
• Managing project costs, including EAC and ETC monitoring.
• Overseeing vendor and subcontractor management, including supplier performance monitoring.
• Driving demand planning and coordinating with SRS factories to ensure full visibility and control of material flow across Design, Manufacturing, FAT, Delivery, Installation, and T&C phases.
• Coordinating FAI and FAT activities.
• Managing shipment and delivery coordination.
• Preparing and maintaining yearly production cost forecasts (FCST).
• Acting as the customer interface for all material-related matters.
• Coordinating customer inspections of equipment.
• Request Release Certificates for cash-in purposes prior to material delivery from the warehouse to site.
• Managing vendor invoice processing and resolution.
• Initiate PR process, monitor the progress upto approval and issuance of PO in a timely manner.
• The role will also involve occasional ad-hoc duties that are not listed above but are necessary to respond to the needs of the business. These ad-hoc duties will be consistent with the nature of an operations driven management position within our organisation.

Skills

Analytical skills

Communication

Proactive mindset

Team player

Resolution capacity

Education

Engineering background or Business Administration

Tools

SAP

Job description

Supply Chain Procurement Manager (12-Months FixedTerm) (Ref.No. R0144910)

at our location in Singapore

You will enjoy having these responsibilities:

• Participates to the definition of the industrial strategy plan and elaborates the budget of the industrial activities and is accountable for of all activities to do with the management of the physical and related information flows. That includes the preparation, planning and execution of procurement and production activities.
• Monitors and maintains the EAC / ETC file on regular basis. Report to all stakeholders when variations are observed. Prepare dashboards.
• Identify associated Risks and Opportunities of the project defining possible mitigation plans, improving competitiveness in our Offers and profitability in our Projects.
• Bring innovation / added value to the business and to the proposed technical solutions to comply with customer requirements.
• Coordinate a network of Category Managers and the suppliers involved to give the best possible response from Procurement standpoint (focusing on cost, quality and compliance with Project schedule) according to the business needs.
• Creation of the initial Project Plan during the bid or “Demand” phase of the lifecycle through requirement capture, work definition, estimating and scheduling that will include all Milestones, activities, resources and any other feature that will require to be delivered.
• Manage all project stakeholders; ensuring strong communications are established, maintained and they comply with the relevant internal processes.
• Plan and forecast the project’s requirements and Work closely with Design team & Procurement team to ensure that correct items are being ordered for the project. Drive Quality, Cost & Delivery performance through close working with other functions.
• Ensure that Purchase Requisitions / Purchase Orders are raised / issued on time in accordance with project needs.
• Focus on the day-to-day project requirements pertaining to materials and services required by the Installation and T&C Teams. Follow up with suppliers to ensure timely delivery of goods & services to Warehouse / Site.
• Participate in Change Management and be aware about the Field Change Bulletins and Limited Deviation Protocols that affects the Bill of Materials and Organize the required materials to enable these changes on site.
• Monitor & Support reverse logistics (RMA) and follow up till goods are returned to Warehouse / Site.
• Member of the Material Review Board and to follow up on issues discussed on a weekly basis. Leads and coordinates improvement action plans and make-or-buy decisions.
• With subcontractors and suppliers, ensures the application of Configuration Management requirements (SOW, etc) and ensures the follow-up of configuration management requirements.
• Leading and coordinating all Make (internal legal entities/factories) and Buy (external suppliers) activities.
• Collaborating with Procurement on sourcing, price negotiations, contract finalization, and purchase order issuance, while ensuring alignment with project schedules.
• Managing project costs, including EAC and ETC monitoring.
• Overseeing vendor and subcontractor management, including supplier performance monitoring.
• Driving demand planning and coordinating with SRS factories to ensure full visibility and control of material flow across Design, Manufacturing, FAT, Delivery, Installation, and T&C phases.
• Coordinating FAI and FAT activities.
• Managing shipment and delivery coordination.
• Preparing and maintaining yearly production cost forecasts (FCST).
• Acting as the customer interface for all material-related matters.
• Coordinating customer inspections of equipment.
• Request Release Certificates for cash-in purposes prior to material delivery from the warehouse to site.
• Managing vendor invoice processing and resolution.
• Initiate PR process, monitor the progress upto approval and issuance of PO in a timely manner.
• The role will also involve occasional ad-hoc duties that are not listed above but are necessary to respond to the needs of the business. These ad-hoc duties will be consistent with the nature of an operations driven management position within our organisation.

You have:

• Education: Engineering background (preferred) or Business Administration
• Minimum experience of 5 years preferably in Procurement Department, supply chain otherwise in Bid Management and/or Project Management (e.g. Bid/Project Manager or Project Controller/Planner positions).
• Technical knowledge in Rail Industry will be valued.
• Specific certification in Procurement (CIPS, EIPM or similar) or in Project Management (IPMA, PMP or similar) is desirable.
• Analytical and resolution capacity
• Familiar with repairs process and supply chain matters
• Prior knowledge of SAP would be helpful.

• Pro-active and a go-getter.
• Good in communication.
• Team player.