Supply Chain & Procurement Executive

NOVAGATE CLOUD PTE. LTD.; Singapore; On-site; SGD 65,000 - 80,000; Full time

Job summary

N OVAGATE CLOUD PTE. LTD.

is seeking a proactive Supply Chain & Procurement Executive to manage procurement activities, supplier relationships, purchasing and logistics coordination across the Group, including IT equipment, cloud infrastructure hardware, and office supplies, ensuring cost efficiency and timely delivery in a dynamic, multi-country setting. The role collaborates with Finance, IT, Sales and Operations, requiring strong negotiation, vendor management, and coordination across

Qualifications

• 2–4 years of experience in procurement, purchasing, supply chain, or vendor management.
• Experience in IT, cloud infrastructure, data centre, or technology procurement is an advantage.
• Strong negotiation, analytical, organisational, and vendor management skills.
• Proficient in purchase orders, RFQs, inventory management, and procurement documentation.
• Mandarin-speaking ability is an advantage for communication with Chinese suppliers and regional partners.
• Able to work independently in a fast-paced and growing company.

Responsibilities

• Manage end-to-end procurement activities including requisitions, RFQs, quotations, POs, delivery tracking and invoice verification.
• Source, evaluate and negotiate with suppliers for competitive pricing and favorable terms.
• Coordinate procurement of IT servers, GPUs, networking, storage, peripherals, software licenses, and related services.
• Coordinate shipments, delivery schedules, inventory movement, and import/export documentation.
• Monitor procurement spending, identify cost-saving opportunities, and maintain records.
• Maintain inventory records, track equipment deliveries, and coordinate asset registration and stock reconciliation.
• Maintain supplier agreements, quotations, POs, invoices, warranties, and procurement documentation.
• Collaborate with Finance on budgets, payments, and invoice reconciliation; with IT/Operations to meet requirements.
• Ensure procurement activities comply with policies, workflows, and regulations.
• Coordinate procurement across Singapore and regional entities to standardize processes and improve efficiency.

Skills

Negotiation

Analytical

Organisational

Vendor management

Microsoft Excel

ERP systems

Communication

Stakeholder coordination

Mandarin speaking

Education

Diploma or Bachelor's Degree in Supply Chain Management

Tools

Microsoft Excel

ERP systems

Job description

Job Summary

We are seeking a proactive and detail-oriented Supply Chain& Procurement Executive to manage procurement activities, supplier relationships, purchasing, and logistics coordination across the Group.

The successful candidate will support the sourcing and purchasing of IT equipment, cloud infrastructure hardware, office supplies, and other business requirements while ensuring cost efficiency, timely delivery, supplier quality, and compliance with internal procurement policies. The role will work closely with Finance, IT, Sales, and Operations teams across multiple countries.

Key Responsibilities

• Procurement & Purchasing: Manage end-to-end purchasing activities, including purchase requisitions, RFQs, quotation comparisons, purchase orders, delivery tracking, and invoice verification.
• Supplier & Vendor Management: Source, evaluate, and negotiate with suppliers to achieve competitive pricing, favourable payment terms, and reliable delivery.
• IT & Technology Procurement: Coordinate procurement of servers, GPUs, networking equipment, storage systems, IT peripherals, software licences, and other technology-related products and services.
• Supply Chain & Logistics: Coordinate shipments, delivery schedules, inventory movement, customs clearance, and import/export documentation for domestic and cross-border transactions.
• Cost Control: Compare quotations, monitor procurement spending, identify cost-saving opportunities, and maintain accurate purchasing records.
• Inventory & Asset Management: Maintain inventory records, track equipment deliveries, and coordinate asset registration, allocation, and stock reconciliation.
• Contract & Documentation Management: Maintain supplier agreements, quotations, purchase orders, invoices, warranties, and procurement documentation.
• Internal Coordination: Work with Finance on budgets, payments, and invoice reconciliation, and with IT and Operations to ensure procurement meets business requirements.
• Compliance & Risk Management: Ensure procurement activities comply with company policies, approval workflows, supplier due diligence requirements, and applicable trade and import/export regulations.
• Regional Procurement Support: Coordinate procurement activities across Singapore and other regional entities, standardising processes and improving operational efficiency.

Requirements

• Diploma or Bachelor's Degree in Supply Chain Management, Procurement, Business Administration, Logistics, or a related field.
• 2–4 years of experience in procurement, purchasing, supply chain, or vendor management.
• Experience in IT, cloud infrastructure, data centre, or technology procurement is an advantage.
• Strong negotiation, analytical, organisational, and vendor management skills.
• Familiarity with purchase orders, RFQs, inventory management, and procurement documentation.
• Proficient in Microsoft Excel and common procurement or ERP systems.
• Good communication skills and ability to coordinate with multiple stakeholders.
• Mandarin-speaking ability is an advantage for communication with Chinese suppliers and regional partners.
• Able to work independently in a fast-paced and growing company.