Supply chain & Finance Executive

VANGUARD AESTHETICS PTE. LTD.; Singapore; On-site; SGD 34,000 - 52,000; Full time

Benefits offered by this job

Professional development

Job summary

Vanguard Aesthetics Pte. Ltd. in Singapore is seeking a Supply chain and Accounts Executive to support logistics, warehousing and finance processes. You will manage inventory, documentation, shipments and vendor communications in a fast-paced environment.

The role requires 1–3 years of accounting or finance support experience with proficiency in Excel and familiarity with ERP/QuickBooks. This position is office-based and involves collaboration across logistics and finance teams.

Qualifications

• Diploma or bachelor’s degree in Business/Accounting/Finance, or related field.
• 1–3 years in an accounting or finance support role.
• Exposure to logistics coordination or shipping documentation a plus.

Responsibilities

• Update inventory records for lot-controlled products and assist with periodic stock counts.
• Maintain shipping and customs documentation: packing lists, airway bills, commercial invoices.
• Liaise with freight forwarders to schedule pickups, track shipments, and manage delays.
• Coordinate small sample shipments with accurate labelling.
• Support communication with 3PLs and suppliers regarding order status and documentation.
• Raise and follow up on purchase orders, confirm lead times and delivery dates.
• Check inbound deliveries against POs and DOs, report shortages or damages.
• Match 3PL and freight invoices to shipment records; flag variances to Finance.

Skills

Attention to detail

Numerical accuracy

Organization

Multitasking

Communication

Education

Business/Accounting/Finance degree

Tools

Microsoft Excel

QuickBooks

Job description

Join a leading Medical Aesthetics Group inSingaporeas Supply chain and Accounts Executive.

1. Logistics and Warehousing Support

a. Inventory & Documentation

Update inventory records for lot-controlledproducts and assist with periodic stock counts.

Maintain shipping and customs documentation:packing lists, airway bills, commercial invoices.

b. Shipment Coordination

Liaise with freight forwarders to schedulepickups, track shipments, and upscale delays.

Coordinate small sample shipments, ensuringaccurate labelling.

c. Vendor & 3PL Liaison

Support communication with third-party logisticsproviders and suppliers regarding order status and documentation.

Raise and follow up on purchase orders, andconfirm order acknowledgements, lead times and delivery dates with suppliers.

Check inbound deliveries against purchase ordersand delivery orders, and report shortages, damages or discrepancies forresolution.

Match 3PL and freight invoices to shipmentrecords, and flag billing variances to Finance before payment.

Maintain the vendor and 3PL contact list, ratecards and service records, and keep quotations and agreements properly filed.

Escalate recurring service issues and supportperiodic reviews of vendor and 3PL performance.

2. Finance Administration

a. Day-to-Day Accounting

Record financial transactions: data entry forinvoices, payments, and receipts underSingaporeFinancial ReportingStandards (SFRS).

Maintain the general ledger and sub-ledgers (AP,AR).

b. Accounts Payable & Receivable

Process vendor invoices, prepare payment runs, andreconcile vendor statements.

Generate customer invoices, monitor collections,and follow up on overdue accounts, update aging reports.

c. Month-End Support

Assist with month-end close activities: gatherinvoices, prepare schedules, and support journal postings.

Help prepare basic management reports, varianceanalyses, and spreadsheets for leadership.

d. Financial Documentation & Compliance

Maintain accurate finance records and supportinternal audits.

Prepare schedules and liaise with externalauditors, providing reconciliations and supporting schedules.

Maintain audit-ready documentation for statutoryand internal reviews.

Qualifications & Skills

Education:

Diploma or bachelor’s degree in Business/Accounting/Finance,or related field.

Experience:

1–3 years in an accounting or finance supportrole.

Exposure to logistics coordination or shippingdocumentation a plus.

Technical Proficiency:

Proficient inMicrosoftExcel (basicformulas, pivot tables).

Familiarity with ERP/accounting software (e.g.QuickBooks) preferred.

Core Competencies:

Strong attention to detail and numerical accuracy.

Good organizational and multitasking skills.

Clear communication and ability to followestablished processes.

Benefits:

Professional development

Work Location: In person