Strategic Executive Assistant to Partners

BSQ Capital Partners; Singapore; On-site; SGD 90,000 - 150,000; Full time

Job summary

BSQ Capital Partners in Singapore is seeking an organized Executive Assistant to support the Partners and work across all functions of the firm. This role blends traditional EA duties with office management, HR coordination, finance/admin processes, and vendor management.

Ideal candidate has 5–10 years' experience in PE/VC or asset management, excellent calendar and travel coordination, strong communication, discretion, and a proactive mindset in a fast-paced, entrepreneurial environment.

Qualifications

• 5–10 years’ work experience in a relevant role; experience at a private equity/VC fund, asset manager is a plus.
• Exceptional organizational skills with the ability to multitask, prioritize, and execute with high attention to detail.
• Ability to navigate complex calendars and travels across multiple time zones.
• Strong written and verbal communication skills; professional presence with senior stakeholders.
• High level of integrity and discretion in handling confidential information.
• Proactive, resourceful, and solutions-oriented mindset – comfortable “rolling up sleeves” and taking ownership.
• Ability to thrive in a fast-paced, entrepreneurial environment with shifting priorities.
• Proficiency in Microsoft Office.
• Fluency in English; additional Asian language proficiency is an advantage.

Responsibilities

• Provide comprehensive executive support to the Partners, including calendar management, meeting coordination, preparation of materials, and handling of confidential information
• Coordinate travel logistics, itineraries, and schedules across multiple time zones
• Serve as point of contact for internal and external stakeholders, ensuring professional and timely correspondence on behalf of the Partners
• Manage day-to-day office operations, including vendor coordination, office supplies, subscriptions, procurement, and general workplace logistics
• Oversee firm-wide administrative workflows to ensure smooth operational execution across all teams
• Support HR-related tasks such as onboarding/offboarding, record management, maintaining HR documentation, and assisting with recruiting pipelines and candidate scheduling
• Assist with finance and administrative processes, including invoice management, expense tracking, reimbursements, and coordinate with the firm’s accountant and service providers
• Contribute to execution of special projects, cross-functional initiatives, and process improvements to enhance operational efficiency
• Lead planning and logistics for firm events – including fundraising events, investor meetings and dinners, roadshows, conferences, and internal gatherings
• Proactively identify gaps, streamline workflows, and implement solutions to support the firm’s growth and evolving needs
• Uphold a high standard of professionalism, organization, discretion, and responsiveness in a fast-paced environment

Skills

Executive support

Calendar management

Travel coordination

Vendor management

HR coordination

Finance & admin

Communication skills

Tools

Microsoft Office

Job description

BSQ Capital Partners in Singapore is seeking an organized Executive Assistant to support the Partners and work across all functions of the firm. This role blends traditional EA duties with office management, HR coordination, finance/admin processes, and vendor management.

Ideal candidate has 5–10 years' experience in PE/VC or asset management, excellent calendar and travel coordination, strong communication, discretion, and a proactive mindset in a fast-paced, entrepreneurial environment.