Strategic Executive Assistant: Operations & HR Coordination

FOOD-INC PTE. LTD.; Singapore; On-site; SGD 40,000 - 68,000; Full time

Job summary

Food Inc is a Singapore-based hospitality group seeking an Executive Assistant to support the C-Suite and corporate operations. You will draft correspondence, coordinate small projects, track actions, and assist HR and simple recruitment across our group.

This role emphasizes accuracy, clear written communication, independent work, and ownership from brief to completion, with daily responsibilities including document reviews, meeting notes, and cross-team coordination.

Qualifications

• Experience in executive support or operational roles.
• Strong written English and attention to detail.
• Ability to manage multiple priorities and follow through.
• Experience with HR administration is a plus.

Responsibilities

• Draft, edit and proofread emails, letters and internal communications.
• Coordinate small internal projects from brief to completion.
• Assist with HR tasks: onboarding, records, and recruitment support.
• Prepare concise reports and presentations for the COO and C-Suite.
• Track outstanding actions and ensure timely follow-ups.

Skills

Executive support

Attention to detail

Written communication

Independent working

Project coordination

HR administration

Interpersonal skills

MS Office / Google Workspace

Discretion

Tools

Microsoft Office

Google Workspace

Video conferencing tools

Job description

Food Inc is a Singapore-based hospitality group seeking an Executive Assistant to support the C-Suite and corporate operations. You will draft correspondence, coordinate small projects, track actions, and assist HR and simple recruitment across our group.

This role emphasizes accuracy, clear written communication, independent work, and ownership from brief to completion, with daily responsibilities including document reviews, meeting notes, and cross-team coordination.