Executive Assistant & HR Admin to CEO

SMRT Corporation, Ltd.; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

SMRT Corporation Ltd is seeking a Personal Assistant & HR Administrative Assistant to support the CEO and Human Resources across key admin areas in Singapore. The role requires discretion, responsiveness, and the ability to handle multiple workstreams in a fast-paced environment.

You will manage calendars, coordinate travel, handle gatekeeping communications, coordinate training and events, and assist with HR operations including LMS and government surveys, while ensuring smooth day-to-day

Qualifications

• Diploma in Business Administration, HR or related field.
• Proven experience in executive support and/or HR administration.
• Strong organisational and time management skills, multitasking ability.
• High level of discretion and professionalism with confidential information.
• Excellent written and verbal communication skills.
• Self-motivated, proactive and able to work independently.
• Strong attention to detail and follow-through.
• Comfortable in a fast-paced, dynamic environment.

Responsibilities

• Provide confidential administrative and operational support to the CEO.
• Manage complex calendars, coordinate meetings and travel logistics.
• Handle correspondence, gatekeeping, and stakeholder liaison.
• Support HR functions: LMS, training registrations, events and surveys.
• Prepare meeting agendas, minutes and action-item tracking.
• Coordinate government surveys and reporting.
• Assist with reconciliation of payments with Finance (grants/subsidies).
• Undertake ad hoc duties as assigned by the CEO or HR team.

Skills

Proactiveness & Initiative

Follow-through

Adaptability

Stakeholder Management

Confidentiality & Integrity

Education

Diploma in Business Administration, HR or related field

Job description

SMRT Corporation Ltd is seeking a Personal Assistant & HR Administrative Assistant to support the CEO and Human Resources across key admin areas in Singapore. The role requires discretion, responsiveness, and the ability to handle multiple workstreams in a fast-paced environment.

You will manage calendars, coordinate travel, handle gatekeeping communications, coordinate training and events, and assist with HR operations including LMS and government surveys, while ensuring smooth day-to-day