Strategic Event Orchestrator & Logistics Lead

Ambition Singapore; Singapore; On-site; SGD 32,000 - 54,000; Full time

Job summary

Ambition Singapore is seeking an organized professional to support event coordination and administrative duties across face-to-face and virtual formats. The role involves logistics, stakeholder communication, and Salesforce catalogue management within a fast-paced environment.

You will handle budget-related tasks, invoicing coordination, and provide coverage for team initiatives while liaising with leaders and participants to ensure smooth operations.

Responsibilities

• Support end-to-end logistics for face-to-face and virtual events, including materials preparation, travel info collation, attendance tracking, Zoom setup, and onsite/virtual admin support.
• Manage communication with workshop leaders and participants, take meeting notes, maintain response templates, and assist with accreditation surveys and general event admin tasks.
• Maintain and update the workshop product catalogue in Salesforce; handle translations, metadata entry, CVENT coordination, and generate reports for internal teams and Marketing.
• Update budget sheets, forward invoices, and coordinate with Finance on credit vouchers and reimbursement-related matters.
• Provide coverage for team members, support global/regional initiatives, and elevate issues to leadership as needed.

Job description

Ambition Singapore is seeking an organized professional to support event coordination and administrative duties across face-to-face and virtual formats. The role involves logistics, stakeholder communication, and Salesforce catalogue management within a fast-paced environment.

You will handle budget-related tasks, invoicing coordination, and provide coverage for team initiatives while liaising with leaders and participants to ensure smooth operations.