Store & Inventory Coordinator - YZ11

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 39,000 - 42,000; Full time

Job summary

THE SUPREME HR ADVISORY PTE. LTD. is seeking a Stores & Inventory Coordinator to support stores, inventory and production-related activities at Loyang Way, Singapore.

You will handle GRNs, stock reconciliation, consignment coordination and supplier liaison to ensure accurate records and smooth operations. You will work closely with Stores, Production and Finance teams to maintain data integrity, coordinate purchasing and ensure timely documentation.

Qualifications

• Minimum 3–5 years of relevant experience in administration, operations, procurement, or warehouse administration.
• Experience in procurement and supplier/vendor coordination.
• Experience in invoicing, billing or other transactional processes is a plus.
• Proficient in Microsoft Office, especially Excel.
• Experience with ERP or inventory management systems is advantageous.

Responsibilities

• Process GRNs, picklists, Delivery Orders, certificates and related stores documents.
• Assist with stock monitoring, reconciliation and discrepancy investigations.
• Monitor consignment inventory and coordinate replenishment requirements.
• Prepare consignment proforma invoices and process related sales orders.
• Coordinate purchases of stores, warehouse and operational supplies; liaise with suppliers.
• Maintain accurate data entry and system updates.
• Coordinate stores and inventory matters with Production, Warehouse, Sales and Finance.
• Provide day-to-day support to the Stores & Production Executive and identify process improvements.

Skills

Procurement coordination

Inventory control

Cross-functional coordination

Documentation

Tools

MS Excel

ERP systems

Job description

Workdays / Time: 5-day work week, Monday to Friday (8:00am - 5:18pm)

Working Location: Loyang Way

Salary: $3,500 (After confirmation $3,800)

Job Purpose

The Stores & Inventory Coordinator provides administrative and operational support for the Company's stores, inventory, consignment and production-related activities. The role is responsible for ensuring accurate inventory records, timely processing of transactions and documentation, effective coordination with internal departments and suppliers, and proper follow-up of stores and inventory matters. The position works closely with the Stores & Production Executive and other departments to ensure smooth and efficient day-to-day operations.

Key Responsibilities

Inventory & Stores Administration

• Process GRNs, picklists, Delivery Orders, certificates and other stores-related documentation.
• Assist with inventory monitoring, stock reconciliation and investigation of discrepancies.

Consignment & Sales Administration

• Monitor consignment inventory usage and coordinate replenishment requirements.
• Prepare consignment proforma invoices, verify usage reports and process related sales orders and documentation.

Production Support

• Raise kitting forms and process paint work orders.
• Coordinate with Stores and Production to ensure materials and related documentation are available when required.

Purchasing & Supplier Coordination

• Coordinate the purchase of stores, warehouse and operational supplies.
• Obtain quotations where required and liaise with suppliers on orders, deliveries and outstanding matters.
• Maintain appropriate purchasing and supplier documentation.

Documentation & System Management

• Ensure timely and accurate data entry and system updates.
• Process credit notes and other inventory-related transactions.
• Maintain proper records and supporting documentation.

Cross-Functional Coordination

• Coordinate stores and inventory matters with Production, Warehouse, Sales, Finance and other relevant departments.
• Follow up on outstanding matters to ensure timely completion.

General Support

• Support the Stores & Production Executive in the day-to-day administration and coordination of the Stores function.
• Identify opportunities to improve processes, accuracy and efficiency.
• Perform other related duties as assigned.

Requirements

• Minimum 3-5 years of relevant experience in administration, operations, procurement, warehouse administration or a related field.
• Experience in procurement and supplier/vendor coordination.
• Experience in invoicing, billing or other transactional processes will be an advantage.
• Proficient in Microsoft Office, particularly Microsoft Excel.
• Experience with ERP, inventory management or other business systems will be an advantage.