[0580] Inventory & Operations Coordinator (Store & Procurement) - East/ 5 days/ $3.8k

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 39,000 - 42,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. is seeking a Stores & Inventory Coordinator in Loyang, Singapore, on a 5-day week (Mon-Fri, 8:00am-5:18pm).

You will handle stores administration, inventory reconciliation, consignment coordination and production support to ensure accurate records and smooth operations. Responsibilities include processing GRNs and DOs, coordinating with suppliers, managing purchasing and documentation, and ensuring timely data entry across ERP and inventory systems.

Qualifications

• 3-5 years of relevant admin/ops/procurement experience.
• Experience in procurement and supplier coordination.
• Experience in invoicing, billing or related processes a plus.
• Proficient with Microsoft Excel and MS Office suite.
• Experience with ERP or inventory systems is an advantage.

Responsibilities

• Process GRNs, picklists, Delivery Orders, certificates and other stores docs.
• Monitor inventory, reconcile stock and investigate discrepancies.
• Coordinate consignment inventory usage and replenishment.
• Prepare consignment invoices and process related orders/docs.
• Raise kitting forms and coordinate with Production for materials.
• Purchase stores, warehouse and operational supplies and liaise with suppliers.
• Maintain purchasing records and supplier documentation.
• Ensure timely data entry and system updates for inventory.
• Coordinate with Production, Warehouse, Sales and Finance on stores matters.

Skills

Inventory management

Procurement coordination

ERP experience

Microsoft Excel

Tools

ERP software

Inventory software

Job description

Workdays / Time: 5-day work week, Monday to Friday (8:00am - 5:18pm)

Working Location: Loyang

Salary: $3,500 (After confirmation $3,800)

Job Purpose

The Stores & Inventory Coordinator provides administrative and operational support for the Company's stores, inventory, consignment and production-related activities. The role is responsible for ensuring accurate inventory records, timely processing of transactions and documentation, effective coordination with internal departments and suppliers, and proper follow-up of stores and inventory matters. The position works closely with the Stores & Production Executive and other departments to ensure smooth and efficient day-to-day operations.

Key Responsibilities

Inventory & Stores Administration

• Process GRNs, picklists, Delivery Orders, certificates and other stores-related documentation.
• Assist with inventory monitoring, stock reconciliation and investigation of discrepancies.

Consignment & Sales Administration

• Monitor consignment inventory usage and coordinate replenishment requirements.
• Prepare consignment proforma invoices, verify usage reports and process related sales orders and documentation.

Production Support

• Raise kitting forms and process paint work orders.
• Coordinate with Stores and Production to ensure materials and related documentation are available when required.

Purchasing & Supplier Coordination

• Coordinate the purchase of stores, warehouse and operational supplies.
• Obtain quotations where required and liaise with suppliers on orders, deliveries and outstanding matters.
• Maintain appropriate purchasing and supplier documentation.

Documentation & System Management

• Ensure timely and accurate data entry and system updates.
• Process credit notes and other inventory-related transactions.
• Maintain proper records and supporting documentation.

Cross-Functional Coordination

• Coordinate stores and inventory matters with Production, Warehouse, Sales, Finance and other relevant departments.
• Follow up on outstanding matters to ensure timely completion.

General Support

• Support the Stores & Production Executive in the day-to-day administration and coordination of the Stores function.
• Identify opportunities to improve processes, accuracy and efficiency.
• Perform other related duties as assigned.

Requirements

• Minimum 3-5 years of relevant experience in administration, operations, procurement, warehouse administration or a related field.
• Experience in procurement and supplier/vendor coordination.
• Experience in invoicing, billing or other transactional processes will be an advantage.
• Proficient in Microsoft Office, particularly Microsoft Excel.
• Experience with ERP, inventory management or other business systems will be an advantage.