Store & Inventory Coordinator - ERP, Stock Control & Documentation - JL99

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 39,000 - 42,000; Full time

Job summary

THE SUPREME HR ADVISORY PTE. LTD. invites applications for a Store & Inventory Coordinator located at Loyang Way (Pasir Ris). The role provides admin and operational support for stores, inventory, consignment and production-related activities, ensuring accurate records and timely processing.

You will work closely with Stores & Production and other departments to ensure smooth day-to-day operations, with emphasis on stock control, supplier coordination, and timely documentation.

Qualifications

• 3–5 years in administration, operations, procurement, or warehouse admin.
• Experience in procurement and supplier coordination.
• Experience in invoicing or other transactional processes is an advantage.
• Proficient in Microsoft Excel.
• Experience with ERP or inventory management systems is an advantage.

Responsibilities

• Process GRNs, DOs, and stores-related documents.
• Monitor inventory, reconcile stock, investigate discrepancies.
• Coordinate consignment inventory and replenishment.
• Coordinate purchases of stores and supplier negotiations.
• Maintain data entry and inventory records in the system.
• Coordinate with Production, Warehouse, Sales and Finance.
• Support day-to-day administration and seek process improvements.

Skills

Inventory control

Procurement coordination

Vendor coordination

Excel skills

Tools

ERP systems

Microsoft Office

Job description

Position

Store & Inventory Coordinator

Workdays / Time

5-day work week, Monday to Friday (8:00am - 5:18pm)

Working Location

Loyang Way (Pasir Ris)

Salary

$3,500 (After confirmation $3,800)

Job Purpose

The Stores & Inventory Coordinator provides administrative and operational support for the Company's stores, inventory, consignment and production-related activities. The role is responsible for ensuring accurate inventory records, timely processing of transactions and documentation, effective coordination with internal departments and suppliers, and proper follow-up of stores and inventory matters. The position works closely with the Stores & Production Executive and other departments to ensure smooth and efficient day-to-day operations.

Key Responsibilities

Inventory & Stores Administration

• Process GRNs, picklists, Delivery Orders, certificates and other stores-related documentation.
• Assist with inventory monitoring, stock reconciliation and investigation of discrepancies.

Consignment & Sales Administration

• Monitor consignment inventory usage and coordinate replenishment requirements.
• Prepare consignment proforma invoices, verify usage reports and process related sales orders and documentation.

Production Support

• Raise kitting forms and process paint work orders.
• Coordinate with Stores and Production to ensure materials and related documentation are available when required.

Purchasing & Supplier Coordination

• Coordinate the purchase of stores, warehouse and operational supplies.
• Obtain quotations where required and liaise with suppliers on orders, deliveries and outstanding matters.
• Maintain appropriate purchasing and supplier documentation.

Documentation & System Management

• Ensure timely and accurate data entry and system updates.
• Process credit notes and other inventory-related transactions.
• Maintain proper records and supporting documentation.

Cross-Functional Coordination

• Coordinate stores and inventory matters with Production, Warehouse, Sales, Finance and other relevant departments.
• Follow up on outstanding matters to ensure timely completion.

General Support

• Support the Stores & Production Executive in the day-to-day administration and coordination of the Stores function.
• Identify opportunities to improve processes, accuracy and efficiency.
• Perform other related duties as assigned.

Requirements

• Minimum 3-5 years of relevant experience in administration, operations, procurement, warehouse administration or a related field.
• Experience in procurement and supplier/vendor coordination.
• Experience in invoicing, billing or other transactional processes will be an advantage.
• Proficient in Microsoft Office, particularly Microsoft Excel.
• Experience with ERP, inventory management or other business systems will be an advantage.