6723 - Inventory & Operations Coordinator (Store & Procurement)

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 39,000 - 42,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. Loyang location is seeking a Stores & Inventory Coordinator to support stores, inventory, consignment and production-related activities.

You will ensure accurate records, timely processing of transactions and smooth coordination with internal departments and suppliers. You will work closely with the Stores & Production Executive, handle GRNs, consignment invoicing, stock reconciliation, and supplier communications while leveraging Excel and ERP systems to

Qualifications

• Minimum 3-5 years of relevant experience in administration, operations, procurement, warehouse administration or a related field.
• Experience in procurement and supplier/vendor coordination.
• Experience in invoicing, billing or other transactional processes will be an advantage.
• Proficient in Microsoft Office, particularly Microsoft Excel.
• Experience with ERP, inventory management or other business systems will be an advantage.

Responsibilities

• Inventory & Stores Administration: Process GRNs, picklists, Delivery Orders, certificates and other stores-related documentation; assist with inventory monitoring and stock reconciliation.
• Consignment & Sales Administration: Monitor consignment inventory usage and coordinate replenishment requirements; prepare proforma invoices and process related sales orders.
• Production Support: Raise kitting forms and process paint work orders; coordinate with Stores and Production to ensure materials are available.
• Purchasing & Supplier Coordination: Coordinate the purchase of stores, warehouse and operational supplies; obtain quotations and liaise with suppliers on orders and deliveries.
• Documentation & System Management: Ensure timely data entry, process credit notes and maintain records; update systems.
• Cross-Functional Coordination: Coordinate stores and inventory with Production, Warehouse, Sales, Finance and others; follow up on outstanding matters.
• General Support: Assist Stores & Production Executive; identify process improvements; perform related duties.

Skills

Procurement

Supplier coordination

Administrative coordination

Inventory awareness

Tools

Microsoft Excel

ERP systems

Job description

• Workdays / Time: 5-day work week, Monday to Friday (8:00am – 5:18pm)
• Working Location: Loyang
• Salary: $3,500 (After confirmation $3,800)

Job Purpose

The Stores & Inventory Coordinator provides administrative and operational support for the Company’s stores, inventory, consignment and production-related activities.

The role is responsible for ensuring accurate inventory records, timely processing of transactions and documentation, effective coordination with internal departments and suppliers, and proper follow-up of stores and inventory matters.

The position works closely with the Stores & Production Executive and other departments to ensure smooth and efficient day-to-day operations.

Key Responsibilities

Inventory & Stores Administration

• Process GRNs, picklists, Delivery Orders, certificates and other stores-related documentation.
• Assist with inventory monitoring, stock reconciliation and investigation of discrepancies.

Consignment & Sales Administration

• Monitor consignment inventory usage and coordinate replenishment requirements.
• Prepare consignment proforma invoices, verify usage reports and process related sales orders and documentation.

Production Support

• Raise kitting forms and process paint work orders.
• Coordinate with Stores and Production to ensure materials and related documentation are available when required.

Purchasing & Supplier Coordination

• Coordinate the purchase of stores, warehouse and operational supplies.
• Obtain quotations where required and liaise with suppliers on orders, deliveries and outstanding
• matters.
• Maintain appropriate purchasing and supplier documentation.

Documentation & System Management

• Ensure timely and accurate data entry and system updates.
• Process credit notes and other inventory-related transactions.
• Maintain proper records and supporting documentation.

Cross-Functional Coordination

• Coordinate stores and inventory matters with Production, Warehouse, Sales, Finance and other relevant departments.
• Follow up on outstanding matters to ensure timely completion.

General Support

• Support the Stores & Production Executive in the day-to-day administration and coordination of the Stores function.
• Identify opportunities to improve processes, accuracy and efficiency.
• Perform other related duties as assigned.

Requirements

• Minimum 3-5 years of relevant experience in administration, operations, procurement, warehouse administration or a related field.
• Experience in procurement and supplier/vendor coordination.
• Experience in invoicing, billing or other transactional processes will be an advantage.
• Proficient in Microsoft Office, particularly Microsoft Excel.
• Experience with ERP, inventory management or other business systems will be an advantage.