Inventory & Operations Coordinator (Store / Procurement)

The Supreme HR Advisory Pte Ltd; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

The Supreme HR Advisory Pte Ltd is seeking a Stores & Inventory Coordinator to support stores, inventory, consignment and production activities in a 5-day work week at Loyang Way.

Responsibilities include processing GRNs, DOs, stock reconciliation, supplier coordination and ERP data updates. A minimum of 3–5 years in related roles is required, with strong Excel and procurement capabilities.

Qualifications

• Minimum 3–5 years in administration, operations, procurement, warehouse administration or related field.
• Experience in procurement and supplier coordination.

Responsibilities

• Process GRNs, picklists, Delivery Orders, certificates and related stores documentation.
• Assist with inventory monitoring, stock reconciliation and discrepancies investigation.
• Monitor consignment inventory usage and replenish as required.
• Prepare consignment proforma invoices, verify usage reports and process related sales orders.
• Raise kitting forms and coordinate with Stores and Production for materials.
• Coordinate purchasing of stores, warehouse and operational supplies; liaise with suppliers.
• Maintain documentation and data entry in ERP/inventory systems.
• Coordinate stores and inventory matters with Production, Warehouse, Sales and Finance.
• Support day-to-day administration and identify process improvements.

Skills

Procurement

Vendor coordination

Inventory management

Cross-functional coordination

MS Excel

Tools

Microsoft Excel

ERP systems

Job description

Store & Inventory Coordinator

Workdays / Time: 5-day work week, Monday to Friday (8:00am – 5:18pm)

Working Location: Loyang Way

Salary: $3,500 (After confirmation $3,800)

Job Purpose

The Stores & Inventory Coordinator provides administrative and operational support for the Company’s stores, inventory, consignment and production-related activities.

The role is responsible for ensuring accurate inventory records, timely processing of transactions and documentation, effective coordination with internal departments and suppliers, and proper follow-up of stores and inventory matters.

The position works closely with the Stores & Production Executive and other departments to ensure smooth and efficient day-to-day operations.

Key Responsibilities

Inventory & Stores Administration

• Process GRNs, picklists, Delivery Orders, certificates and other stores-related documentation.
• Assist with inventory monitoring, stock reconciliation and investigation of discrepancies.

Consignment & Sales Administration

• Monitor consignment inventory usage and coordinate replenishment requirements.
• Prepare consignment proforma invoices, verify usage reports and process related sales orders and documentation.

Production Support

• Raise kitting forms and process paint work orders.
• Coordinate with Stores and Production to ensure materials and related documentation are available when required.

Purchasing & Supplier Coordination

• Coordinate the purchase of stores, warehouse and operational supplies.
• Obtain quotations where required and liaise with suppliers on orders, deliveries and outstanding matters.
• Maintain appropriate purchasing and supplier documentation.

Documentation & System Management

• Ensure timely and accurate data entry and system updates.
• Process credit notes and other inventory-related transactions.
• Maintain proper records and supporting documentation.

Cross-Functional Coordination

• Coordinate stores and inventory matters with Production, Warehouse, Sales, Finance and other relevant departments.
• Follow up on outstanding matters to ensure timely completion.

General Support

• Support the Stores & Production Executive in the day-to-day administration and coordination of the Stores function.
• Identify opportunities to improve processes, accuracy and efficiency.
• Perform other related duties as assigned.

Requirements

• Minimum 3-5 years of relevant experience in administration, operations, procurement, warehouse administration or a related field.
• Experience in procurement and supplier/vendor coordination.
• Experience in invoicing, billing or other transactional processes will be an advantage.
• Proficient in Microsoft Office, particularly Microsoft Excel.
• Experience with ERP, inventory management or other business systems will be an advantage.