Senior Executive (Admin) - Navy

Ministry of Defence of Singapore; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Ministry of Defence of Singapore is seeking a seasoned administrator to support the unit with comprehensive admin, logistics, finance and security responsibilities. You will coordinate with relevant stakeholders to ensure all administrative, logistic and financial matters are properly accounted for.

The role involves registry oversight, knowledge management, manpower processing, policy compliance and ceremonial duties as needed.

Qualifications

• Education in Human Resource, Business Administration or a related field preferred.
• At least 5 years of relevant experience in administration, finance and logistics.
• Ability to work independently and take initiative.

Responsibilities

• Oversee the registry system and Knowledge Management dissemination.
• Manage office supplies and equipment per logistics governance.
• Handle manpower matters, including in/out-processing.
• Administer finance-related matters in line with policies.
• Oversee unit security matters.
• Serve as Secretary to the Director Challenge(s).
• Stay aligned with HR, finance and logistics policies.
• Conduct sessions to level up staff on HR/admin systems.
• Review internal procedures to ensure efficient workflows.
• Collaborate with RSN HR and ceremonial tasks when required.

Skills

Administration

Finance management

Logistics management

Stakeholder coordination

Independent work

Education

Education in Human Resource, Business Administration or a related field

Job description

What The Role Is

You undertake administration, logistics, finance and security administration tasks for the unit. You also work closely with relevant stakeholders to ensure that all administrative, logistics and finance matters are accounted for.

What You Will Be Working On

• Oversee the registry system, including the dissemination of relevant administrative information and management of the Knowledge Management system
• Manage and account for office supplies and equipment in compliance with logistics governance requirements
• Manage manpower matters, including in/out-processing for personnel
• Manage finance-related matters and ensure compliance with finance policies
• Manage security matters of the unit
• Assume the role of Secretary to the Director Challenge(s)
• Keeping in tune with the myriad of Human Resource (HR), finance and logistics policies in the organisation
• Maintaining good working knowledge of the numerous electronic HR and administrative systems, and conducting regular sharing sessions with other employees to level up their understanding of these platforms
• Periodically reviewing internal work procedures and processes to ensure effective and efficient daily workflow across administration, finance, logistics and security
• Working closely with other practitioners and adopting best HR practices in the Republic of Singapore Navy (RSN), including representing the RSN in HR administrative and ceremonial tasks when required

What We Are Looking For

• Education in Human Resource, Business Administration or a related field is preferred
• At least 5 years of relevant experience in administration, finance and logistics, preferably in a MINDEF/SAF environment; candidates without a diploma but with relevant MINDEF/SAF experience and supervisory experience in administration, finance or logistics may be considered
• Work independently and take initiative in managing responsibilities