Executive Assistant/ Associate Executive (Lab)

GMP Technologies; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

GMP Technologies (S) Pte Ltd is seeking an Executive Assistant/Associate Executive (Lab) to support laboratory administration and IT-related reporting in Singapore. You will file documents, prepare billing reports, and contribute to procurement processes while maintaining precise logs and compliance with laboratory practices.

The role also covers inventory control, publication updates and liaison with supervisors to ensure smooth daily operations in a busy lab setting.

Responsibilities

• 1. Filing of documents and reports.
• 2. Prepare IT-related reports: Print, verify and post charges; recover billing charges; raise eBARF; prepare statistics & reports for supervisors; prepare lab-related reports and work-charts; maintain master & accession logs.
• 3. Assist in procurement and admin tasks: request quotes; prepare purchase requisitions; raise ePay/eSundry/ePR; receive goods; rectify discrepancies; maintain inventory system; notify of infectious diseases and others.
• 4. Comply with good laboratory practice per CAP and regulatory agencies (e.g., Medical Audit & Accreditations).
• 5. Comply with DLM Workplace Etiquette per Core Values.
• 6. Provide IT/administrative support: cover other staff; provide operator IDs; update Lab Publications list; update Department e-Service Guide; update Doctors in LIS/HCLL; perform other duties as required by Supervisor/Manager.
• 7. Provide material management support: conduct annual stock take; liaise with vendors; maintain service contracts; perform other duties as required by Manager/Senior Assistant Director.

Job description

Executive Assistant/ Associate Executive (Lab)

About the job Executive Assistant/ Associate Executive (Lab)

Responsibilities

1. Filing of documents and reports.

2. Prepare IT-related reports of the following:

• Print, check, verify and post charges as required.
• Recover billing charges, convey to patients via telephone due to additional/late billing. Assist to raise Electronic Billing Amendment Form (eBARF).
• Prepare statistics and reports for supervisors.
• Prepare laboratory related reports and work-charts as well as management reports. Maintain master and accession logs.

3. Assist in the procurement and admin related tasks:

• Assist to request for quotation from vendors.
• Assist to prepare purchase requisitions for supplies. Raise ePay, eSundry billing and ePR for procurement.
• Receive goods purchased into departmental stores following checks on quality, expiry date and details on delivery note.
• Identify and rectify delivery and invoice discrepancies.
• Assist to maintain an efficient store system such that inventory items can readily be retrieved by users.
• Notification for infectious diseases and others

4. Comply with good laboratory practice as set out by the Laboratory Accreditation Programme of the College of American Pathologists and Singapore regulatory agencies such as the Medical Audit & Accreditations.

5. Comply with DLM Workplace Etiquette in line with organisations Core Values.

6. Provide IT and administrative assistance:

• Provide coverage for other administrative staff. Provide list of operators ID to supervisors.
• Provide Laboratory Medicine Publications list to manager yearly. Update Department e- Service Guide.
• Update Doctors listing in HCLL and LIS application.
• Any other duties as required by Supervisor or Manager.

7. Provide material management assistance:

• Assist to conduct annual stock take with auditors.
• Liaise with vendors concerning repair services, maintain file of service contracts and document all chargeable repairs.
• Any other duties as required by Manager or Senior Assistant Director.

We regret that only shortlisted candidates will be notified.

This is in partnership with the Employment and Employability Institute Pte Ltd (e2i).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives.

By applying for this role, you consent to GMP Technologies (S) Pte Ltds PDPA and e2is PDPA.