Sr Associate Executive (IMH), Corporate Development

Institute of Mental Health; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

The Institute of Mental Health (IMH) in Singapore is seeking a Sr Associate Executive to support the Corporate Development function. You will coordinate governance processes, assist with board materials, manage events, and handle daily departmental operations including procurement and budgeting.

The role requires strong organisational skills, excellent communication, and the ability to manage multiple tasks with internal and external stakeholders.

Qualifications

• Strong organisational and coordination skills with attention to detail.
• Good written and verbal communication skills.
• Ability to manage multiple tasks and stakeholders effectively.
• Demonstrated initiative, adaptability and service orientation.
• Proficiency in Microsoft Office applications, particularly PowerPoint, Excel and Word.

Responsibilities

• Coordinate governance processes, including management and board-related meetings.
• Prepare, consolidate and track meeting materials, actions, submissions and follow-ups.
• Maintain records and reference materials for reporting and governance.
• Liaise with internal and external stakeholders to ensure timely deliverables.
• Plan, coordinate and execute corporate events and stakeholder engagements.
• Coordinate logistics and administrative arrangements for organisational activities.
• Support engagement with government agencies, healthcare institutions and partners.
• Manage day-to-day department operations including procurement and budget tracking.
• Prepare presentations, reports and departmental communications.
• Coordinate workplans, schedules and monitor deliverables.

Skills

Organisational skills

Communication

Stakeholder management

multitasking

Service orientation

Education

Diploma from polytechnic or equivalent

2–5 years relevant experience

Experience supporting senior management/ governance

Tools

Microsoft PowerPoint

Microsoft Excel

Microsoft Word

Job description

Position: Sr Associate Executive

Department: Corporate Development

Join us in Adding Years of Healthy Life Through Life-Changing Careers, Where Passion Meets Purpose. Make a meaningful difference whilst growing in a supportive environment that nurtures your wellbeing and career aspirations

Job Description:

Supports the Corporate Development function by ensuring effective coordination, administration and operational delivery of departmental activities.

Working closely with internal and external stakeholders, provides corporate, governance and operational support for management and board-related processes, organisational events, stakeholder engagements and departmental operations. The role requires strong organisational, communication and coordination skills to support the smooth and efficient functioning of the department.

Job Responsibilities:

Corporate Governance and Secretariat Support

1. Coordinate and support governance processes, including management meetings, board-related meetings and other organisational platforms.

1. Assist in the preparation, consolidation and tracking of meeting materials, action items, submissions and follow-up matters.

1. Maintain records, documentation and reference materials to support organisational reporting and governance requirements.

1. Liaise with internal and external stakeholders to facilitate smooth coordination and timely completion of deliverables.

Organisational Events and Stakeholder Engagement

1. Support the planning, coordination and execution of corporate events, leadership platforms, learning visits and stakeholder engagements.

1. Coordinate logistics, communications and administrative arrangements for organisational activities.

1. Support engagement with internal and external stakeholders, including government agencies, healthcare institutions and partner organisations.

Department Operations and Administration

1. Manage day-to-day departmental operations, including procurement, budget tracking, payment processing, asset management and administrative matters.

1. Support the preparation of presentations, reports, correspondence and departmental communications.

1. Coordinate departmental workplans, schedules and timelines, and monitor the status of key deliverables and follow-up actions.

1. Support knowledge management and information management activities within the department.

Requirements:

Competency

1. Strong organisational and coordination skills, with attention to detail.
2. Good written and verbal communication skills.
3. Ability to manage multiple tasks and stakeholders effectively.
4. Demonstrated initiative, adaptability and service orientation.
5. Proficiency in Microsoft Office applications, particularly PowerPoint, Excel and Word

Educational and Professional Requirements

1. Diploma from a recognised polytechnic or equivalent qualification.
2. Preferably 2 to 5 years of relevant experience in corporate administration, secretariat support, project coordination, governance support or related functions.
3. Experience supporting senior management, organisational events or committee-related work would be advantageous

About IMH:

The Institute of Mental Health (IMH) in Singapore, established in 1928, is a premier 2,000-bed psychiatric hospital nestled in Buangkok Green Medical Park, providing comprehensive mental health services across 50 inpatient wards and 7 outpatient clinics, while also playing a pivotal role in training the next generation of mental health professionals through the NHG-AHPL Residency Programme and collaborations with local academic institutions.