Specialist, Special Tasks to CEO AP

Schaeffler; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Schaeffler is seeking an experienced Executive Assistant to the Regional CEO in Asia Pacific. You will organize the CEO’s calendar, prepare executive materials, and translate complex data into clear insights for strategic decisions.

This role involves coordinating regional meetings, taking minutes, and supporting cross-functional initiatives. Strong English, data analysis, and MS Office skills are essential for success.

Qualifications

• Bachelor’s degree in a business, engineering, or related field.
• Minimum 2 years of professional experience in a fast-paced environment.
• Experience in consulting, executive support, strategy, business analysis, or project management is advantageous.
• Strong written and spoken English with ability to produce professional materials for regional and global stakeholders.
• Hands-on data analysis and development of professional reports and presentations.
• Experience coordinating meetings and events across multiple levels.

Responsibilities

• Executive Support: Manage the Regional CEO's calendar and regional commitments with speed and discretion.
• Prepare high-quality executive presentations, reports, and briefing materials.
• Consolidate information into clear, decision-ready insights for meetings.
• Coordinate Asia Pacific Board Meetings, workshops, and other key events.
• Attend meetings and produce clear minutes; monitor follow-up actions.
• Draft and distribute regional communications, including letters and speeches.
• Research, analyze, and report on market and business inputs for executive audiences.
• Support regional strategy development and monitor CEO-led projects.

Skills

Data analysis

Executive support

Project management

Stakeholder management

MS Office

Education

Bachelor's degree in Business, Engineering, or related field

Tools

PowerPoint

Excel

Word

Job description

Bring your consulting, strategy, or business-analysis experience closer to regional decision-making. In this high-impact role, you support the Regional CEO, using your analytical skills, executive presentation experience, and ability to turn complex information into clear insights. You'll help shape briefings, assess business and market information, and coordinate the meetings and initiatives that move priorities forward across Asia Pacific. Experience in a consulting environment is valued, alongside relevant experience in executive support, strategy, business analysis, or project management.

Schaeffler is a dynamic global technology company whose success is built on entrepreneurial spirit and a long history of private ownership. As a partner to leading companies in the automotive, aerospace, and industrial sectors, we offer an international environment and opportunities for professional development.

Your Key Responsibilities

Executive Support

• Manage and coordinate the Regional CEO's annual calendar and regional commitments.
• Respond to ad hoc requests and assignments with speed, discretion, and reliability.
• Prepare high-quality executive presentations, reports, and briefing materials.
• Consolidate and synthesize information into clear, decision-ready insights for meetings and discussions.
• Track CEO-assigned actions and follow up to ensure timely completion.
• Identify opportunities to improve ways of working and recommend practical solutions.
• Provide comprehensive administrative and operational support to the CEO.

Meetings and Events

• Plan and coordinate Asia Pacific Board Meetings, Management Council Meetings, workshops, and other key events.
• Prepare agendas, templates, and meeting documents, and ensure materials are distributed on time.
• Attend meetings and produce clear, accurate minutes.
• Coordinate meeting content, facilitation, and logistics to support effective outcomes.
• Record decisions and monitor follow-up actions.

Regional and Headquarters Coordination

• Serve as a central point of contact for headquarters, regional, and sub-regional stakeholders.
• Coordinate requests, information flow, and task alignment on behalf of the CEO.
• Draft and distribute regional communications, including letters, speeches, and official documents.

Research, Analysis, and Reporting

• Gather, validate, and maintain relevant internal and external data.
• Analyze qualitative and quantitative information, including market and business inputs, and translate findings into concise reports and presentations.
• Present complex information in a clear, structured format for executive audiences.

Strategy and Project Support

• Support the Regional CEO and Head of Strategy in developing and executing regional strategic initiatives.
• Monitor and report progress on CEO-led projects and priorities.
• Contribute to special assignments and cross-functional projects as required.

Your Qualifications

• Bachelor's degree in Business, Engineering, or a related field.
• At least 2 years of professional experience in a fast-paced environment.
• Relevant experience in consulting, executive support, strategy, business analysis, or project management is an advantage. We welcome applicants from a range of professional backgrounds who can demonstrate the required skills and experience.
• Strong written and spoken English, with the ability to prepare professional materials and collaborate effectively with regional and global stakeholders.
• Hands-on experience in data analysis and developing professional reports and presentations.
• Experience working with stakeholders at different organizational levels.
• Demonstrated ability to plan and coordinate meetings and events.
• Highly organized and structured, with the flexibility to manage shifting priorities.
• Strong analytical, problem-solving, and project-management skills.
• High degree of discretion when handling confidential and sensitive information.
• Proficiency in Microsoft Office, particularly PowerPoint, Excel, and Word.
• Clear, professional communication and the judgment to work effectively with senior stakeholders.

Preferred Qualifications

• Proactive, self-motivated, resilient, and comfortable taking ownership.
• Able to work effectively across a diverse, multicultural environment.