Space & Service Coordinator

First Global Management Services, Inc.; Singapore; Hybrid; SGD 31,000 - 40,000; Full time

Benefits offered by this job

Private Healthcare

Health screening

Annual leave

EAP (24/7)

Headspace access

Wellness stipend

Volunteer day

Life Insurance

Phone allowance

Discretionary bonus

Global opportunities

Job summary

FIRST is seeking a Space & Service Coordinator to deliver exceptional on-site service at a major tech campus. You will oversee facilities logistics, coordinate event spaces, and work with Event Managers to ensure seamless delivery for multiple simultaneous events.

Ideal candidates have 1+ years in events or facilities support, strong English communication, and a calm, organized approach to handling high-volume workloads within a hybrid work environment.

Qualifications

• 1+ years of experience in event coordination or facilities support.
• Experience working cross-functionally with stakeholders in a fast-paced environment.
• Strong organizational and time-management abilities.
• Able to manage multiple tasks and meet deadlines.
• Fluent in English and effective communicator.

Responsibilities

• Handle multiple campus event requests and allocate rooms to optimize space.
• Assign Event Managers and Service Specialists to digital and physical requests.
• Manage centralized intake queue for all events in the region.
• Ensure calendar accuracy and up-to-date information for meetings.
• Gather information required for approvals and maintain communications.
• Monitor room usage and availability to maximize revenue and satisfaction.
• Audit spaces and communicate with Event Leads and Managers.
• Contribute to reports on event volume and capacity.
• Seek improvements to intake processes and workflows.

Skills

Event coordination

Stakeholder management

Time management

Organization

Multitasking

English fluency

Cross-functional collaboration

Job description

Building a Brand Starts with a Story

FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency.

Managing over 37,000 events & projects annually across 110 countries, FIRST serves 130+ brands, specializing in Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors. FIRST is part of the broader Encore family of companies. Encore is a global leader in event production and technology.

Consistently recognized for excellence, recent honors include 2026 Chief Marketer Agency of the Year, the Ad Net Zero Award for sustainability, and more.

Learn more at www.firstagency.com

What You Would Get To Do

The Space & Service Coordinator will consistently deliver exceptional service to our client through excellent operational and logistical management of facilities. Along with other FIRST team members, the Space & Service Coordinator will represent the FIRST brand on-site within a well‑known tech company. This role is ideal for someone with entry‑level experience wanting more exposure to the events industry.

Your Contributions

• Handle multiple campus event requests and assign event/meeting rooms to best optimize space

  • Assign team members (Event Managers and Event Service Specialists) to all digital and physical event requests

• Responsible for managing the centralized intake queue for all physical and digital events within the region

  • Review each request to determine level of support needed and assign accordingly

• Ensure appropriate updated calendar and information is available for all meeting and event requests

• Solicit all appropriate information required for the approval process

• Maintain up-to-date communications and pertinent information, including but not limited to approved changes applied to the group and documented conversations with Event Hosts, Event Team Leads and Event Managers

• Monitor cancellations, room usage, and room availability to maximize revenues and client/guest satisfaction

• Audit all assigned space and open space so that Event Leads can best communicate to business units

• Communicate effectively and in a timely manner to the internal events team any information received that could impact the performance of each group

• Seek new ways to make the intake processes more efficient

• Contribute to reports on event volume, team capacity and general event data

What We Are Looking For

• 1+ years of experience
• Experience working cross-functionally with all levels of stakeholders in a fast‑paced environment
• Creative problem solver, resourceful, team player
• Adaptability to situations and ever‑changing demands
• Highly organized with the ability to handle multiple tasks to meet strict deadlines
• Excellent time management and multi‑tasking skills
• Ambitious and proactive with a calm and flexible approach to handling pressure
• Experience working on large and complex databases
• Must be fluent in English
• This role will be assigned to a primary location but will require flexibility to be deployed to support across the campus as required

At FIRST, we believe that our success is driven by the passion, creativity, and commitment of our teams. That’s why we offer a range of benefits and perks to support your personal and professional growth:

• Private Healthcare (Medical & Dental) from day 1
• Annual Health Screening
• 20 Days Annual Leave PLUS Public Holiday
• Employee Assistance Program including 24/7 support, counselling, and legal consult
• Complimentary Access to Headspace, Maven & more
• Wellness Stipend
• Personal Volunteer Day
• Life Insurance
• Mobile Phone Allowance
• Discretionary Bonus Structure
• Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.

#TS1-LI #LI-Hybrid

FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.