On-Site Space & Events Coordinator

FIRST; Singapore; On-site; SGD 40,000 - 60,000; Full time

Benefits offered by this job

Private Healthcare

Annual Leave 20 days

Discretionary Bonus

Global opportunities

Mobile phone allowance

Life Insurance

Headspace access

Wellness stipend

Volunteer day

Job summary

FIRST is a leading global brand experience agency with a strong Singapore campus. The Space & Service Coordinator delivers exceptional service through on-site facilities management and event operations, collaborating with Event Managers and the internal events team to optimize space and resources.

The role is ideal for someone with entry-level experience seeking broader exposure to the events industry, and requires strong organizational skills, English fluency, and the ability to adapt across

Qualifications

• 1+ years of experience in a fast-paced, cross-functional environment.
• Fluent in English with strong communication skills.
• Creative problem solver with resourceful mindset.
• Adaptability to changing demands and priorities.
• Highly organized with the ability to multitask and meet deadlines.
• Strong time-management and organizational abilities.
• Ambitious and proactive with a calm, flexible approach under pressure.
• Experience working with large/complex databases.

Responsibilities

• Handle multiple campus event requests and assign rooms to optimize space.
• Assign Event Managers and Event Service Specialists to digital and physical requests.
• Manage centralized intake queue for all events in the region.
• Review requests to determine support level and assign accordingly.
• Keep calendars and information up-to-date for meetings and events.
• Gather information required for approval processes.
• Maintain clear communications with Event Hosts and Managers.
• Monitor room usage, cancellations, and availability to maximize revenue and satisfaction.
• Audit space to support communication with business units.
• Provide timely updates to events team on information impacting groups.
• Identify ways to improve intake processes and efficiency.
• Contribute to reports on event volume, team capacity, and data.

Skills

Cross-functional collaboration

English fluency

Time management

Organizational skills

Problem solving

Multitasking

Data management

Stakeholder management

Job description

FIRST is a leading global brand experience agency with a strong Singapore campus. The Space & Service Coordinator delivers exceptional service through on-site facilities management and event operations, collaborating with Event Managers and the internal events team to optimize space and resources.

The role is ideal for someone with entry-level experience seeking broader exposure to the events industry, and requires strong organizational skills, English fluency, and the ability to adapt across