Snr Executive, Research Admin, Surgery (2 Years Contract)

National University of Singapore; Singapore; In loco; SGD 60.000 - 90.000; Tempo pieno

Descrizione del lavoro

The National University of Singapore's Surgery Department is seeking a Senior Executive / Assistant Manager to provide administrative and operational support for clinical research studies, research programmes, grants, and collaborative initiatives. You will work closely with Principal Investigators, study teams, and external partners to ensure timely delivery of outcomes.

This key role involves tracking study milestones, managing budgets and manpower, coordinating research agreements and data

Competenze

• Experience in research, healthcare, academic, or administrative settings (preferred).
• Demonstrated experience in research administration, grant management, finance, or project coordination.
• Strong organisational and communication skills with ability to manage multiple priorities and stakeholders.
• Proactive, independent worker who thrives in a collaborative environment.
• Proficient in Microsoft Office applications, particularly Excel and Word.

Mansioni

• Clinical & study coordination: support multiple clinical research studies from setup through completion, including regulatory submissions and ongoing administration.
• Grant & programme administration: manage grant agreements, cashflow projections, claims, progress reports, variations, and deliverable monitoring.
• Manpower & HR administration: coordinate contract renewals, salary and WBS allocation, recruitment, onboarding, and HR liaison.
• Finance & research account administration: monitor expenditure, invoices, vendor charges, and WBS accounts, coordinating with Finance and investigators.
• Research agreements & data access administration: coordinate Data Sharing Agreements and data access requests with offices, collaborators, and external requestors.
• Research operations & team administration: provide general admin support, maintain trackers, coordinate meetings, and improve workflows.

Conoscenze

Research administration

Grant management

Finance coordination

Project coordination

Organisational skills

Communication skills

MS Office (Excel & Word)

Descrizione del lavoro

Company description

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job Description

We are seeking a Senior Executive / Assistant Manager to join our Surgery Department's research team. You will provide comprehensive administrative and operational support for our clinical research studies, research programmes, grants, and collaborative initiatives. Working closely with Principal Investigators, study teams, and external partners, you'll ensure seamless coordination and timely delivery of research outcomes.

This is a key role in managing the increasing volume and complexity of our research activities. You'll track study and grant milestones, manage research budgets and manpower matters, coordinate research agreements and data-sharing processes, and maintain accurate records and documentation. Your organisational skills and stakeholder liaison will be essential to supporting smooth day-to-day research operations.

Key Responsibilities

• Clinical Research & Study Coordination - Support multiple clinical research studies from setup through completion, including regulatory and ethics submissions, documentation, timelines, amendments, and ongoing administration to ensure efficient, compliant, and timely conduct.
• Grant & Programme Administration - Manage grant agreements, cashflow projections, claims, progress reports, grant variations, and deliverable monitoring to ensure compliance with funding requirements.
• Manpower & HR Administration - Coordinate research team matters including contract renewals, salary and WBS allocation, recruitment, interviews, onboarding, and HR liaison.
• Finance & Research Account Administration - Monitor research expenditure, invoices, vendor charges, and WBS accounts; coordinate with Finance, investigators, and external parties to ensure accurate financial management.
• Research Agreements & Data Access Administration - Coordinate research agreements, Data Sharing Agreements, and data access requests with institutional research offices, collaborators, and external requestors.
• Research Operations & Team Administration - Provide general administrative support, maintain trackers and records, coordinate meetings, and improve workflows to support efficient team operations.

Qualifications

Experience in research, healthcare, academic, or administrative settings (preferred)

Demonstrated experience in research administration, grant management, finance, or project coordination

Strong organisational and communication skills with ability to manage multiple priorities and stakeholders

Proactive, independent worker who thrives in a collaborative environment

Proficient in Microsoft Office applications, particularly Excel and Word