Senior Executive, Research Operations & Grants

National University of Singapore; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

The National University of Singapore's Surgery Department is seeking a Senior Executive / Assistant Manager to provide administrative and operational support for clinical research studies, research programmes, grants, and collaborative initiatives. You will work closely with Principal Investigators, study teams, and external partners to ensure timely delivery of outcomes.

This key role involves tracking study milestones, managing budgets and manpower, coordinating research agreements and data

Qualifications

• Experience in research, healthcare, academic, or administrative settings (preferred).
• Demonstrated experience in research administration, grant management, finance, or project coordination.
• Strong organisational and communication skills with ability to manage multiple priorities and stakeholders.
• Proactive, independent worker who thrives in a collaborative environment.
• Proficient in Microsoft Office applications, particularly Excel and Word.

Responsibilities

• Clinical & study coordination: support multiple clinical research studies from setup through completion, including regulatory submissions and ongoing administration.
• Grant & programme administration: manage grant agreements, cashflow projections, claims, progress reports, variations, and deliverable monitoring.
• Manpower & HR administration: coordinate contract renewals, salary and WBS allocation, recruitment, onboarding, and HR liaison.
• Finance & research account administration: monitor expenditure, invoices, vendor charges, and WBS accounts, coordinating with Finance and investigators.
• Research agreements & data access administration: coordinate Data Sharing Agreements and data access requests with offices, collaborators, and external requestors.
• Research operations & team administration: provide general admin support, maintain trackers, coordinate meetings, and improve workflows.

Skills

Research administration

Grant management

Finance coordination

Project coordination

Organisational skills

Communication skills

MS Office (Excel & Word)

Job description

The National University of Singapore's Surgery Department is seeking a Senior Executive / Assistant Manager to provide administrative and operational support for clinical research studies, research programmes, grants, and collaborative initiatives. You will work closely with Principal Investigators, study teams, and external partners to ensure timely delivery of outcomes.

This key role involves tracking study milestones, managing budgets and manpower, coordinating research agreements and data