Executive (Sponsored Research)

National University of Singapore; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Duke-NUS Medical School is seeking a proactive research administrator to support governance of externally funded projects. The role involves managing pre- and post-award processes, coordinating with faculty and funders, and ensuring compliance with funder and university policies.

Support includes creating project accounts, verifying staffing for grant-funded roles, processing variations, and timely reporting.

Qualifications

• Proactive, with exceptional attention to detail and accuracy.
• Meticulous, well-organized and able to multi-task.
• Have good interpersonal skills and able to work well in teams.

Responsibilities

• Manage external research funding awarded to Duke-NUS, ensuring proper governance and support the School's competitiveness in securing grants.
• Oversee pre and post-award administration for research grants and agreements in compliance with funder requirements and University policies.
• Provide information to faculty and research staff on funding opportunities and grant calls.
• Review grant applications for completeness and facilitate timely submissions.
• Create and activate project accounts.
• Verify manpower recruitment and transfers for grant-funded positions.
• Manage grant variations, extensions and other change requests.
• Ensure timely submission of progress and final reports, and support proper project closeout.
• Develop and implement robust work processes, SOPs, and guidelines for efficient grant administration.
• Liaise with external funders and internal departments on grant-related matters, ensuring smooth coordination and issue resolution.
• Undertake cross-departmental tasks and projects under the Office of Research
• Perform other related duties as assigned by the supervisor.

Skills

Proactive

Attention to detail

Multitasking

Interpersonal skills

Teamwork

Microsoft Office

Education

Bachelor's Degree in Biomedical Sciences or related field

Tools

Microsoft Office

Job description

Company description:

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job description:

The successful candidate will be part of a dynamic research administration team in Duke-NUS Medical School. The team works closely with various stakeholders including faculty members, senior management, interdisciplinary offices within the University and in the SingHealth Duke-NUS Academic Medical Centre. The candidate will support the management of functions including ensuring effective governance of research funding awarded to the School. Key responsibilities include:

• Manage external research funding awarded to Duke-NUS, ensuring proper governance and support the School's competitiveness in securing grants.
• Oversee pre and post-award administration for research grants and agreements in compliance with funder requirements and University policies.
• Provide information to faculty and research staff on funding opportunities and grant calls.
• Review grant applications for completeness and facilitate timely submissions.
• Create and activate project accounts.
• Verify manpower recruitment and transfers for grant-funded positions.
• Manage grant variations, extensions and other change requests.
• Ensure timely submission of progress and final reports, and support proper project closeout.
• Develop and implement robust work processes, SOPs, and guidelines for efficient grant administration.
• Liaise with external funders and internal departments on grant-related matters, ensuring smooth coordination and issue resolution.
• Undertake cross-departmental tasks and projects under the Office of Research
• Perform other related duties as assigned by the supervisor.

Qualifications

• Bachelor's Degree in Biomedical Sciences or related field.
• Prior work experience in research administration or academic environment would be advantageous. Entry-level candidates may also be considered.
• Proactive, with exceptional attention to detail and accuracy.
• Meticulous, well-organized and able to multi-task.
• Have good interpersonal skills and able to work well in teams.
• Proficient in Microsoft Office applications, such as Word and Excel.

We regret that only shortlisted candidates will be notified.