Site Project Admin & Logistics Specialist

WEBUILQ PTE. LTD.; Singapore; On-site; SGD 40,000 - 64,000; Full time

Job summary

WEBUILQ PTE. LTD. seeks an TheAdmin Executive to provide comprehensive administrative and operational support for a construction site in Singapore. The role liaises between the site office, project teams, subcontractors, and HQ, requiring strong organizational and digital proficiency.

The ideal candidate will manage project documentation, site reports, and daily attendance, while ensuring accurate records, timely DO processing, and inventory control in a fast-paced environment.

Qualifications

• Organize and maintain proper filing systems for site records, documents control, reports and correspondences.
• Prepare documents, coordinate site meeting schedules, compile agendas and record and distribute detailed meeting minutes.
• Implement and follow company procedures for version control, distribution and archiving of project blueprints, transmittals and site diaries.
• Receive site delivery, verify, cross-reference and log all delivery orders, invoices, and material receipts.
• Ensure timely verification and submission of DOs, invoices and supporting paperwork to HQ for processing.
• Maintain inventory for site office supplies, stationery and safety supplies.

Responsibilities

• Organize and maintain filing systems for site records, documents control, reports and correspondences.
• Prepare documents, coordinate site meeting schedules, compile agendas and record and distribute detailed meeting minutes.
• Verify and log delivery orders, invoices, and material receipts.
• Submit DOs and invoices to HQ for processing.
• Maintain site office inventory of supplies.
• Update project spreadsheets and daily attendance records.

Skills

Organizational skills

Documentation management

Multitasking

Communication

Digital proficiency

Attention to detail

Education

Diploma/Degree in Business Administration, Construction Management or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

WEBUILQ PTE. LTD. seeks an TheAdmin Executive to provide comprehensive administrative and operational support for a construction site in Singapore. The role liaises between the site office, project teams, subcontractors, and HQ, requiring strong organizational and digital proficiency.

The ideal candidate will manage project documentation, site reports, and daily attendance, while ensuring accurate records, timely DO processing, and inventory control in a fast-paced environment.