Site Operations & Employee Experience Coordinator

ESI an MKS Brand; Singapore; On-site; SGD 60,000 - 90,000; Full time

Benefits offered by this job

Employee engagement programs

Site events

Job summary

MKS Singapore is seeking a Site Administrative Coordinator to ensure smooth day-to-day operations at the Center of Excellence. You will support site leadership, coordinate travel, onboarding, and engagement programs to create a positive employee experience.

The role balances administrative excellence with people-focused activities, including events and site culture initiatives, in a dynamic technology environment.

Qualifications

• Diploma in Business Administration or related discipline.
• At least 4 years of administrative, office management, executive support, or employee engagement experience.
• Proficiency in Microsoft Office applications (Outlook, Excel, Word, PowerPoint).
• Experience coordinating travel, meetings, events, and vendor interactions.

Responsibilities

• Provide administrative support to the Site Director and site leadership team.
• Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and visitor logistics.
• Manage meeting schedules, conference room bookings, and site visits.
• Prepare and process purchase requisitions, invoices, expense reports, and other administrative documentation.
• Maintain accurate records, site documentation, and office files.
• Serve as the primary point of contact for office administration and facilities-related matters.
• Coordinate with vendors, building management, and service providers to ensure smooth site operations.
• Manage office supplies, equipment, and general workplace requirements.
• Support health, safety, and compliance-related administrative activities as required.
• Support employee onboarding activities, including new hire coordination and site orientation.
• Organize employee engagement activities, recognition programs, town halls, and site-wide events.
• Partner with HR and site leadership to promote a positive workplace culture and employee experience.

Skills

Office administration

Multitasking

Communication

Event coordination

Education

Diploma in Business Administration

Tools

Workday

Concur

Microsoft Office

Job description

MKS Singapore is seeking a Site Administrative Coordinator to ensure smooth day-to-day operations at the Center of Excellence. You will support site leadership, coordinate travel, onboarding, and engagement programs to create a positive employee experience.

The role balances administrative excellence with people-focused activities, including events and site culture initiatives, in a dynamic technology environment.