Site Admin / PRO cum Purchasing

HO SIN CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

HO SIN CONSTRUCTION PTE. LTD. is seeking a capable Site Administrator to support the Project Manager and site team at Pasir Ris. You will maintain site records, handle enquiries, prepare notices and coordinate with residents and stakeholders.

The role requires a Diploma/NITEC or equivalent and experience in site administration. Proficiency in MS Word/Excel and strong communication are essential for success.

Qualifications

• Diploma/NITEC or equivalent required.
• Experience in construction site administration preferred.
• Strong communication and negotiation skills.
• Able to handle public enquiries professionally.
• Proficient in MS Word and MS Excel.

Responsibilities

• Provide administrative support to the Project Manager and site team.
• Maintain site records, documents, correspondence and reports.
• Handle public/resident enquiries, feedback and complaints professionally.
• Prepare notices and coordinate with residents, businesses and relevant stakeholders.
• Source construction materials, tools, equipment and services.
• Obtain quotations, conduct price comparisons and prepare Purchase Orders.
• Coordinate and follow up with suppliers on deliveries to site.
• Verify Purchase Orders, Delivery Orders and invoices.
• Liaise with suppliers, subcontractors, Accounts and project personnel.
• Maintain proper purchasing, supplier and site administration records.
• Assist in keying in worker timesheets in HRIS system.
• Perform other duties as assigned by the Project Director, Project and Office Manager

Skills

Site administration

Public enquiries handling

Communication skills

Multitasking

Negotiation

Education

Diploma / NITEC / Higher NITE or equivalent qualification

Tools

Microsoft Word

Microsoft Excel

Job description

Industry: Construction

Work Location: Pasir Ris (East)

Working Hours

• Monday to Friday: 8:00am - 6:00pm
• Alternate Saturday: 8:00am - 12:30pm

Job Responsibilities

• Provide administrative support to the Project Manager and site team.
• Maintain site records, documents, correspondence and reports.
• Handle public/resident enquiries, feedback and complaints professionally.
• Prepare notices and coordinate with residents, businesses and relevant stakeholders.
• Source construction materials, tools, equipment and services.
• Obtain quotations, conduct price comparisons and prepare Purchase Orders.
• Coordinate and follow up with suppliers on deliveries to site.
• Verify Purchase Orders, Delivery Orders and invoices.
• Liaise with suppliers, subcontractors, Accounts and project personnel.
• Maintain proper purchasing, supplier and site administration records.
• Assist in keying in worker timesheets in HRIS system.
• Perform other duties as assigned by the Project Director, Project and Office Manager

Job Requirements

• Diploma / NITEC / Higher NITE or equivalent qualification
• Relevant experience in the construction industry is preferred.
• Experience in site administration, PRO duties and/or purchasing will be an advantage.
• Familiar with construction materials and site operations.
• Good communication, coordination and negotiation skills.
• Able to handle public enquiries and complaints tactfully and professionally.
• Proficient in Microsoft Word and Excel.
• Independent, organised and able to multitask.
• Good written and spoken English.
• Able to work at the Pasir Ris project site.