Site Operations & Administrative Coordinator

JDA WMS PTE. LTD.; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

JDA WMS Pte Ltd in Singapore seeks a Site Admin to provide administrative and operational support across active project sites, including facilities such as prisons, hospitals, or airports. You will work with Project Directors, Project Managers, and site teams to manage documentation, claims, and O&M manuals, while ensuring filing and procurement processes run smoothly.

The role requires 1–2 years of relevant experience in construction administration, strong organization, and effective

Qualifications

• Experience in administrative support within construction or built environment is required (1–2 years).
• Ability to maintain project documentation, filing, and subcontractor paperwork accurately.
• Strong organizational and written/oral communication skills.

Responsibilities

• Provide administrative support to project executives, site management, and teams.
• Maintain electronic and paper filing for project docs, drawings, and correspondence.
• Distribute, track, and archive project documents and revisions to stakeholders.
• Coordinate closeout procedures and compile O&M manuals, certificates, and orders.
• Follow up with subcontractors on paperwork, progress claims, and invoices.
• Record minutes, support project meetings, and help implement new procedures.
• Assist with site office setups and general site operations.

Skills

Administrative skills

Documentation

Coordination

MS Office

Record keeping

Tools

MS Office

Excel

Job description

JDA WMS Pte Ltd in Singapore seeks a Site Admin to provide administrative and operational support across active project sites, including facilities such as prisons, hospitals, or airports. You will work with Project Directors, Project Managers, and site teams to manage documentation, claims, and O&M manuals, while ensuring filing and procurement processes run smoothly.

The role requires 1–2 years of relevant experience in construction administration, strong organization, and effective