Singapore Office Operations Coordinator

CHRONOAI PTE. LTD.; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

ChronoAI PTE. LTD. is seeking an Admin Executive to support its Singapore office with hands-on office administration, front desk duties, vendor liaison and basic employee administration. The role emphasizes detail-orientation, learning new tools, and independent task completion.

You will manage daily office operations, coordinate with building management and vendors, and maintain records to ensure a smooth workplace. Fresh graduates are welcome.

Qualifications

• Diploma, Higher Nitec or equivalent.
• 0-2 years of administrative/office coordination or similar experience.
• Fresh graduates welcome to apply.
• Organised and careful with details.
• Comfortable handling multiple small tasks at the same time.
• Good communication skills.
• Basic proficiency in Microsoft Office / Google Workspace.
• Comfortable learning new digital tools.
• Able to work independently and follow through on tasks.
• Mandarin proficiency is an advantage for communicating with some colleagues and vendors.

Responsibilities

• Manage daily office operations and maintain a clean, organised and well-functioning workplace.
• Welcome visitors and coordinate visitor access.
• Prepare meeting rooms and ensure meeting equipment is ready.
• Manage pantry supplies, stationery and office inventory.
• Coordinate deliveries, couriers and general office requests.
• Handle office access cards and building access arrangements.
• Maintain administrative records, trackers and documents.
• Liaise with building management and external vendors.
• Coordinate office repairs, maintenance and servicing.
• Follow up on quotations, invoices and service completion.
• Keep track of recurring office renewals and important deadlines.
• Support office parking, mobile lines and other corporate services.

Skills

Organised & detail-oriented

Multitasking

Communication skills

Independent worker

Mandarin advantage

Education

Diploma or equivalent

Tools

Microsoft Office

Google Workspace

Job description

ChronoAI PTE. LTD. is seeking an Admin Executive to support its Singapore office with hands-on office administration, front desk duties, vendor liaison and basic employee administration. The role emphasizes detail-orientation, learning new tools, and independent task completion.

You will manage daily office operations, coordinate with building management and vendors, and maintain records to ensure a smooth workplace. Fresh graduates are welcome.