Office Operations & Administrative Coordinator

Calais; Singapore; On-site; SGD 27,000 - 36,000; Full time

Job summary

Calais in Singapore is seeking an proactive Administration & HR Support Assistant to maintain the office, handle procurement, and manage document workflows. You will assist in organizing internal events, travel, and onboarding processes while delivering friendly front desk service and reliable administrative support.

The role requires strong Microsoft Office skills, sharp attention to detail, and the ability to multitask in a fast-paced environment. Fresh graduates are welcome to apply.

Qualifications

• Proficient in Microsoft Word, Excel, PowerPoint and fast typing.
• Detail‑oriented with strong multitasking and reliability.
• Excellent communication and teamwork skills.
• Fresh graduates welcome; 1+ years of relevant experience preferred.

Responsibilities

• Daily Administration: Maintain the office environment, manage procurement of office supplies, handle mail and deliveries, and manage fixed asset registration.
• Document Management: Assist in drafting, printing, binding official documents and meeting minutes; oversee archiving of files.
• Meetings & Travel: Organize internal meetings, galas, and team-building events; arrange business travel (flights and hotels) for employees.
• Front Desk & Reception: Answer calls, greet visitors, and provide hospitality tasks like serving tea and water.
• Attendance & HR Support: Assist with staff attendance tracking and onboarding procedures; provide basic HR support.
• Ad-hoc Tasks: Complete other temporary assignments as directed by leadership.

Skills

MS Office

Typing speed

Business writing

Attention to detail

Communication

Teamwork

Tools

Microsoft Office Suite

Job description

Calais in Singapore is seeking an proactive Administration & HR Support Assistant to maintain the office, handle procurement, and manage document workflows. You will assist in organizing internal events, travel, and onboarding processes while delivering friendly front desk service and reliable administrative support.

The role requires strong Microsoft Office skills, sharp attention to detail, and the ability to multitask in a fast-paced environment. Fresh graduates are welcome to apply.