Shipyard Administration & Operations Lead

ANN ENGINEERING PTE. LTD.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

ANN ENGINEERING PTE. LTD. seeks an experienced Administration Officer to supervise daily support operations and plan efficient administrative procedures.

You will lead a team to complete a broad range of duties across departments and streamline processes. The ideal candidate will have excellent communication and organizational skills, and be well-versed in departmental policies, with the ability to identify and implement improvements for efficiency.

Qualifications

• Shipyard experience mandatory and highest priority.
• Experience in administration management and coordinating departmental activities.
• In-depth understanding of office management procedures and regulatory requirements.
• Familiarity with budgeting, cost control, facilities management and admin resource planning.
• Proficient in Microsoft Office applications (Excel, Word, Outlook).
• Strong analytical thinking and ability to identify issues and provide practical solutions.
• Excellent organizational, multitasking, and detail-oriented skills.
• Leadership and teamwork capabilities to coordinate staff and tasks.
• Educational qualification: Diploma or Bachelor’s Degree in Business Administration, Management, or related discipline.

Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Recruit and train personnel and allocate responsibilities and office space.
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
• Manage schedules and deadlines.
• Monitor inventory of office supplies and purchasing of new material within budgetary constraints.
• Monitor costs and expenses to assist in budget preparation.
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians).
• Organize and supervise other office activities (recycling, renovations, event planning etc.).
• Ensure operations adhere to policies and regulations.
• Keep abreast with all organizational changes and business developments.

Skills

Shipyard experience

Administrative management

Office management & compliance

Financial & facilities management

Microsoft Office proficiency

Analytical thinking

Organizational skills

Leadership & teamwork

Education

Diploma or Bachelor’s Degree in Business Administration/Management

Job description

ANN ENGINEERING PTE. LTD. seeks an experienced Administration Officer to supervise daily support operations and plan efficient administrative procedures.

You will lead a team to complete a broad range of duties across departments and streamline processes. The ideal candidate will have excellent communication and organizational skills, and be well-versed in departmental policies, with the ability to identify and implement improvements for efficiency.