Shipyard Administration Lead

ANN ENGINEERING PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

ANN ENGINEERING PTE. LTD. seeks an experienced Administration Officer to supervise daily support operations, lead a team, and implement efficient administrative procedures across departments. The role requires strong communication and organizational skills and a proactive approach to streamline processes.

The candidate will ensure the smooth flow of information, oversee schedules, budgeting, and facilities, and align operations with company policies and regulatory requirements.

Qualifications

• Shipyard experience in administration is mandatory and highest priority.
• Proven administrative management experience overseeing daily operations and coordinating departmental activities.
• Knowledge of office management procedures, policies, and applicable regulatory requirements.
• Familiarity with budgeting, cost control, facilities management, and administrative resource planning.

Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments

Skills

Leadership

Organization

Multitasking

Analytical thinking

Communication

Budgeting

Office software

Education

Diploma or Bachelor's Degree in Business Administration

Management

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

ANN ENGINEERING PTE. LTD. seeks an experienced Administration Officer to supervise daily support operations, lead a team, and implement efficient administrative procedures across departments. The role requires strong communication and organizational skills and a proactive approach to streamline processes.

The candidate will ensure the smooth flow of information, oversee schedules, budgeting, and facilities, and align operations with company policies and regulatory requirements.