Shipping Specialist

Dematic Pte Ltd; Singapore; On-site; SGD 50,000 - 80,000; Full time

Job summary

Dematic Pte Ltd in Singapore is seeking a Shipping Specialist to coordinate inbound, outbound, offshore and local shipments, ensuring timely and cost‑effective deliveries aligned with project schedules.

You will manage shipping planning, documentation, and tracking, work with suppliers and internal teams, and continuously improve forecasting, risk mitigation and supply continuity. Fluency in Chinese and experience with ERP systems (SAP or SyteLine) are advantageous.

Qualifications

• Strong knowledge of import/export regulations.
• Proficiency in shipping documentation.
• Knowledge of Incoterms for global shipments.
• Ability to handle complex shipments under tight deadlines.
• Data-driven approach to analysis.
• Fluency in Chinese for supplier communications.

Responsibilities

• Handle daily shipping operations (inbound/outbound/local).
• Create project shipping plans with project managers and purchasing teams.
• Arrange shipments to meet project schedules.
• Coordinate freight bidding with purchasing team.
• Track shipments and update shipping schedules in the system.
• Prepare shipping documents for timely customs clearance.
• Verify quotes and invoices from forwarders/couriers.
• Report on global shipping and identify risks and mitigation options.
• Collaborate with Site Managers to ensure on-site deliveries.
• Support demand forecasting with shipping insights.

Skills

Import/export rules

Shipping docs

Incoterms

Trade compliance

Project logistics

Cost optimization

Vendor negotiation

Analytical thinking

Data reporting

Time management

Chinese language

Tools

SAP

SyteLine

Job description

About Dematic

Dematic is at the forefront of integrated logistics and material handling industry. We design, build and deliver innovative cutting‑edge automation solutions that power the supply chains of some of the most innovative companies worldwide.

Headquartered in Atlanta, Dematic is a member of KION Group, one of the world’s leading suppliers of industrial trucks and supply chain solutions. We are a global leader with 11,000 employees worldwide and a growing presence in Asia, Middle East and Africa. We offer a collaborative and supportive work environment where you can learn from industry experts within a close‑knit team.

Why Join Us?

Advance your career in a field that shapes the future of warehouse automation!

Be part of our Procurement team as a Shipping Specialist — a key role coordinating inbound, outbound, offshore and local shipments to ensure timely, cost‑effective deliveries aligned with project schedules. You will oversee shipment planning, documentation and tracking, collaborate with internal teams and logistics partners. You proactively resolve capacity constraints, lead‑time challenges and turn shipping insights into clearer demand forecasts, accurate planning and reliable supply continuity.

Learn More Here: https://www.dematic.com/en-us/about/careers/what-we-offer

What you will do:

• Handling daily shipping operations, including inbound/outbound/offshore shipments and local deliveries


• Setting up project shipping and delivery plans by liaising with project managers, purchasing team with understanding of project schedules


• Arranging shipping/deliveries to meet project schedules


• Arranging freight bidding to ensure competitiveness by working with purchasing team


• Working with suppliers to ensure goods are ready for pick‑up as scheduled and getting the necessary information for bookings with forwarders


• Tracking all the shipments, deliveries, and updating shipping schedules in system


• Preparing the necessary shipping documents to ensure timely customs clearance


• Ensure correct quotes and billings from forwarders/couriers by cross‑checking invoices


• Evaluating forwarders regularly by monitoring their performance and reviewing their quotation


• Working closely with Site Managers to ensure cargos are delivered to site as scheduled


• Working with Finance to assist with Goods Receiving in system


• Ensure filing system is updated with all the shipping documents and quotations from forwarders


• Preparing shipments tracking report if required by customers or Project Managers


• Replying to email enquiries from Project Managers, Site Managers, customers, suppliers and forwarders promptly


• Preparing reports on global shipping situation regularly


• Proactively identify and assess potential shipping risks prior to shipment arrangements, including geopolitical issues, seasonal constraints, and logistics disruptions, and continuously track shipping situations and market trends to mitigate impact


• Support demand forecasting activities by providing timely and accurate shipping insights, capacity constraints, and lead‑time trends to improve planning accuracy and supply continuity.

What we are looking for:

Required Skills & Competencies

• Strong knowledge of import/export regulations and customs clearance processes across multiple countries


• Strong proficiency in shipping documentation (e.g., Bill of Lading, Commercial Invoice, Packing List, Certificate of Origin)


• Good knowledge of Incoterms and their practical application in global shipments


• Knowledge of trade compliance requirements and documentation audit standards is advantageous


• Ability to handle complex or urgent shipments under tight deadlines in a fast‑paced, project environment


• Basic commercial awareness, including cost control and freight cost optimization


• Good negotiation skills when dealing with logistics vendors (e.g., freight forwarders, shipping lines, couriers) are advantageous


• Strong analytical and problem‑solving skills with a data‑driven approach


• Data analysis and reporting skills (e.g., shipment tracking, KPI monitoring, cost analysis) are advantageous


• Good time management and strong organisational skills, with attention to detail in documentation and reporting


• Strong verbal and written communication skills; fluency in spoken and written


• Excellent interpersonal skills with a positive, proactive, and supportive attitude


• Strong team player with the ability to collaborate across functions to resolve issues


• Good proficiency in written and spoken Chinese to support shipping/project activities and effectively communicate with suppliers and stakeholders in China and Taiwan.

Experience Desired:

• Ability to work independently to resolve issues arising from late deliveries or customer complaints


• Ability to work under pressure and effectively manage multiple priorities and deadlines


• Minimum 3 – 5 years of relevant experience in project‑based shipping/logistics, preferably in an international environment


• Hands‑on experience in managing end‑to‑end shipping coordination (planning, documentation, execution, and tracking)


• Experience working with freight forwarders, customs brokers, and carriers to ensure timely delivery and compliance


• Experience with ERP systems (e.g., SAP, SyteLine) and shipping‑related modules will be advantageous


• Exposure to project logistics (oversized cargo, special handling, or cross‑border project shipments)