Shipping Operations Executive

PetroChina; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

PetroChina Singapore is seeking a Vessel Operations Specialist to coordinate spot shipments, monitor voyage progress, and support timely reporting. The role emphasizes accuracy, compliance with CP terms, and seamless coordination with trading teams.

Ideal candidates hold a Diploma in Maritime Studies and have at least 3 years in marine/shipping, with laytime/demurrage understanding, strong English communication, and the ability to work in a fast-paced trading environment.

Qualifications

• Diploma in Maritime Studies or related professional qualification.
• 3+ years of relevant marine/shipping experience.
• Proficient in written and spoken English.

Responsibilities

• Coordinate vessel operations for spot shipments with Trading Operations team.
• Ensure voyage orders include stowage, quantity, laycan narrowing and agency nomination.
• Monitor vessel status and voyage progress to keep on schedule.
• Review voyage recaps and Charter Parties before operations.
• Coordinate with brokers, owners, agents and internal teams for updates and plans.
• Maintain voyage data and documentation for Demurrage team.

Skills

Communication skills

Analytical thinking

Problem solving

Attention to detail

Teamwork

Education

Diploma in Maritime Studies

Job description

Job Overview

This role is responsible for ensure the effective and efficient coordination of vessel operations for spot tonnage, support statistical reporting, and prepare monthly operational reports. The successful candidate will initially handle spot shipments and, after a period of structured training and understudy, gradually transition into the operations of TC (Time Charter) shipments.

Job Responsibilities

• Liaise closely with the Trading Operations team to ensure trading strategies and requirements are effectively executed and that the company's interests are protected throughout each spot shipment.
• Ensure voyage orders are promptly issued after establishing all required operational parameters, including stowage, quantity, laycan narrowing, and agency nomination.
• Monitor vessel status and voyage progress to ensure vessels remain on schedule and meet the requirements of the trading team.
• Thoroughly review and understand voyage recaps and Charter Parties (CP) before commencement of operations.
• Lodge protests when necessary to safeguard charterers' interests.
• Regularly coordinate with the Trading Operations team, brokers, owners, and agents to obtain the latest operational updates and adjust voyage plans accordingly while keeping all relevant stakeholders informed.
• Facilitate effective communication among brokers, vessel owners, agents, and internal teams to achieve desired commercial and operational outcomes.
• Maintain accurate and up-to-date voyage statistical data and records.
• File all voyage operation documents systematically in designated folders to facilitate easy reference by the Demurrage team.
• Record key voyage events and operational highlights in the voyage management system for future reference and efficient handling of demurrage matters.
• Initiate freight payment processes in a timely manner.
• Review, verify, and evaluate any additional costs incurred during voyages, approving or rejecting them in accordance with Charter Party terms.
• Settle all non-demurrage Charter Party claims for shipments under responsibility and ensure no unjustified costs are charged to charterers.
• Maintain and manage departmental and fleet operational records, files, databases, voyage management systems, and other ETRM data systems in compliance with departmental procedures.
• Provide operational support for pre-fixture and post-fixture activities as required.
• Assist with ad hoc projects and operational duties assigned by management.

• Diploma in Maritime Studies or a related professional qualification.
• Minimum 3 years of relevant experience in the marine or shipping industry.
• Familiarity with the oil tanker industry, particularly vessel operations and/or trading operations.
• Experience in laytime and demurrage calculations.
• Proficient in both written and spoken English.
• Comfortable working in a fast-paced trading environment.
• Strong written and verbal communication skills.
• Able to work independently while also collaborating effectively within a team.
• Highly adaptable, resilient, and capable of managing changing priorities.
• Strong analytical and problem-solving skills.
• Meticulous attention to detail and a commitment to operational excellence.

Only shortlisted candidates will be notified.

Personal Data Protection

In submitting your personal data and/or resume, you shall be deemed to consent to us collecting, using and disclosing your personal data for the purpose of assessing your job application. Information collected may also be disclosed to the PetroChina Group of Companies (which includes PetroChina International (Singapore) Pte. Ltd., and Singapore Petroleum Company Limited) for this purpose.