SharePoint Business Analyst

NSEARCH GLOBAL PTE. LTD.; Singapore; On-site; SGD 70,000 - 100,000; Full time

Job summary

NSEARCH GLOBAL PTE. LTD. is seeking a SharePoint Business Analyst to lead current-state assessments and migration planning for intranet and document repositories to SharePoint Online.

You will analyse existing SharePoint environments, gather requirements, and define the target information architecture to guide a strategic migration. Responsibilities include stakeholder workshops, evaluating capabilities (Out-of-the-box vs.

Responsibilities

• Lead the current-state assessment and migration planning for the intranet, knowledge repositories and shared document repositories to SharePoint Online.
• Analyse existing SharePoint sites, site structures, document libraries, content volumes, metadata, permissions, workflows, integrations, customisations and usage patterns.
• Conduct discovery workshops with business users, content owners, site owners, IT teams and other stakeholders to identify current pain points, business-critical functions and future-state needs.
• Assess each site, content set and function and recommend whether it should be migrated, redesigned, consolidated, archived or retired.
• Define the target-state information architecture, including site structure, navigation, document libraries, metadata, content types, search requirements, permissions and ownership model.
• Evaluate whether business requirements should be met using out-of-the-box SharePoint Online capabilities, Microsoft 365 or Power Platform configuration, or approved custom development.
• Develop the migration strategy, roadmap, work packages, sequencing, business case inputs and implementation approach for management consideration.
• Identify migration dependencies, constraints, risks, change impacts and governance decisions, and recommend practical mitigation measures.
• Define migration success criteria and oversee reconciliation and validation of content, record counts, metadata, permissions, links, workflows and business functionality before acceptance.
• Engage stakeholders to identify opportunities to improve the intranet experience, collaboration, information management, knowledge sharing and document discoverability.
• Gather, analyse and document business, functional and non-functional requirements, process flows, user journeys and information needs.
• Facilitate alignment between business users, technical teams, security teams and vendors on requirements, constraints, priorities and solution trade-offs.
• Prepare options analyses, risk assessments, recommendations, project updates and decision papers for management and governance forums.

Job description

Our client, one of Asia-Pacific’s leading organizations is looking for:

SharePoint Business Analyst

Responsibilities

• Lead the current-state assessment and migration planning for the intranet, knowledge repositories and shared document repositories to SharePoint Online.
• Analyse existing SharePoint sites, site structures, document libraries, content volumes, metadata, permissions, workflows, integrations, customisations and usage patterns.
• Conduct discovery workshops with business users, content owners, site owners, IT teams and other stakeholders to identify current pain points, business-critical functions and future-state needs.
• Assess each site, content set and function and recommend whether it should be migrated, redesigned, consolidated, archived or retired.
• Define the target-state information architecture, including site structure, navigation, document libraries, metadata, content types, search requirements, permissions and ownership model.
• Evaluate whether business requirements should be met using out-of-the-box SharePoint Online capabilities, Microsoft 365 or Power Platform configuration, or approved custom development.
• Develop the migration strategy, roadmap, work packages, sequencing, business case inputs and implementation approach for management consideration.
• Identify migration dependencies, constraints, risks, change impacts and governance decisions, and recommend practical mitigation measures.
• Define migration success criteria and oversee reconciliation and validation of content, record counts, metadata, permissions, links, workflows and business functionality before acceptance.
• Engage stakeholders to identify opportunities to improve the intranet experience, collaboration, information management, knowledge sharing and document discoverability.
• Gather, analyse and document business, functional and non-functional requirements, process flows, user journeys and information needs.
• Facilitate alignment between business users, technical teams, security teams and vendors on requirements, constraints, priorities and solution trade-offs.
• Prepare options analyses, risk assessments, recommendations, project updates and decision papers for management and governance forums.