Senior Systems Analyst - Project Analyst (Pharmacy)

Synapxe; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Synapxe is seeking a Project Management professional to lead planning and governance across procurement, scope, schedule and quality assurance activities. The role supports cross-functional teams and vendors to ensure delivery within scope, budget and timeline.

Responsibilities include developing and maintaining the Project Management Plan, tracking progress and risks, and coordinating documentation, closure and handover to operations.

Responsibilities

• Plan and perform the required procurement activities, including seeking approval of project scope and funding from the respective approving authority
• Support the project team (including users, external teams and vendors) in driving the project to meet its objectives
• Support the project team in implementing the project with quality, in accordance to the agreed scope, budget and timeline
• Develop and maintain the Project Management Plan which includes the project scope, project objectives, assumptions, critical success factors, project governance structure, contract/vendor management, high level project schedule, deliverables, budget, risks, communication plan, issue management etc.
• Perform timely update to stakeholders on project progress, issues, risks, resources and budgets.
• Perform timely update to project documentation, conduct project closure and handover to Service Operation for maintenance support
• Track and monitor the project financial health, including budget utilization and cashflow
• Oversee and manage the development of detailed requirements and deliverables as agreed within the scope of the project
• Manage and track issues/ arising from scope creep or missing scope
• Implement a change control procedure on requirements and perform impact assessment to budget, resource & schedule when there is change of scope
• Ensure any change in scope is well documented and impact assessment is approved by the user workgroup/project steering commitee/project sponsor prior to implementation
• Develop the detailed project activities and schedule, identify dependencies and critical path
• Drive and monitor the project activities, schedule and deadlines to ensure timely delivery
• Manage any slippage in project activities & schedule, manage interdependent activities and adjust schedules to ensure the overall project objectives and deadlines can be met
• Manage interdependent activities and slippages in the project schedule, and adjust schedule(s) to preserve overall project objectives and deadlines
• Plan and deliver the project in accordance to the processes, procedures and responsibilities under the Quality Management System for Project Management Methodology
• Ensure all the deliverables and testing meet the agreed requirements through the use of a Requirement Traceability Matrix
• Ensure all the deliverables comply with policy stated in the HealthTech Instruction Manual , for example, the Security and Data Management Policy
• Ensure deliverables are reviewed to minimise rework and prevent system failures, including development of mechanism to prevent problem recurrences
• Oversee and manage the end to end testing process, including any testing deliverables from vendors or internal teams, as well as support users in User Acceptance Testing

Job description

Project Management Planning

• Plan and perform the required procurement activities, including seeking approval of project scope and funding from the respective approving authority
• support the project team( including users, external teams and vendors) in driving the project to meet its objectives
• support the project team in implementing the project with quality, in accordance to the agreed scope, budget and timeline
• Develop and maintain the Project Management Plan which includes the project scope, project objectives, assumptions, critical success factors, project governance structure, contract/vendor management, high level project schedule, deliverables, budget, risks, communication plan, issue management etc.
• Perform timely update to stakeholders on project progress, issues, risks, resources and budgets.
• Perform timely update to project documentation, conduct project closure and handover to Service Operation for maintenance support
• Track and monitor the project financial health, including budget utilization and cashflow

Project Scope Mgt & Change Control

• Oversee and manage the development of detailed requirements and deliverables as agreed within the scope of the project
• Manage and track issues/ arising from scope creep or missing scope
• Implement a change control procedure on requirements and perform impact assessment to budget, resource & schedule when there is change of scope
• Ensure any change in scope is well documented and impact assessment is approved by the user workgroup/project steering commitee/project sponsor prior to implementation

Project Time Management

• Develop the detailed project activities and schedule, identify dependencies and critical path
• Drive and monitor the project activities, schedule and deadlines to ensure timely delivery
• Manage any slippage in project activities & schedule, manage interdependent activities and adjust schedules to ensure the overall project objectives and deadlines can be met
• Manage interdependent activities and slippages in the project schedule, and adjust schedule(s) to preserve overall project objectives and deadlines

Project Quality & Test Management

• Plan and deliver the project in accordance to the processes, procedures and responsibilities under the Quality Management System for Project Management Methodology
• Ensure all the deliverables and testing meet the agreed requirements through the use of a Requirement Traceability Matrix
• Ensure all the deliverables comply with policy stated in the HealthTech Instruction Manual , for example, the Security and Data Management Policy
• Ensure deliverables are reviewed to minimise rework and prevent system failures, including development of mechanism to prevent problem recurrences
  Implement a comprehensive testing plan and adopt the best practices for testing referencing the Test Competency Framework
• Oversee and manage the end to end testing process, including any testing deliverables from vendors or internal teams, as well as support users in User Acceptance Testing