Senior Purchasing Executive

The Fullerton Hotels and Resorts; Singapore; On-site; SGD 42,000 - 65,000; Full time

Job summary

The Fullerton Hotels and Resorts in Singapore is seeking a diligent Procurement Officer to join our operations team. You will liaise with departments to purchase goods, review requirements, and ensure timely delivery while maintaining quality standards.

Key activities include processing requisitions and orders, managing vendor lists, negotiating prices, and ensuring compliance with procurement policies. Degree or diploma in hospitality preferred, SAP/Ariba knowledge is a plus.

Qualifications

• Diploma/Degree holder in hospitality with at least 2 years of related experience.
• Familiarity with SAP and Ariba would be advantageous.
• Proficient in MS Office applications (Word, Excel, PowerPoint).
• Good interpersonal, communication and negotiation skills to manage stakeholders.

Responsibilities

• Coordinate closely across all departments with emphasis on food and non-food procurement.
• Review and knowledge-check items to be purchased and their usage.
• Ensure timely supply of goods considering procurement lead times.
• Process and track purchase requisitions, orders, contracts, stewarding lists.
• Maintain compliance with procurement policies and approvals, signatories, and AVL.

Skills

Interpersonal skills

Negotiation

Communication

Stress management

Education

Diploma/Degree in Hospitality

Tools

MS Office

SAP

Ariba

Job description

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Ensure close liaison and effective coordination across all assigned departments, with a particular emphasis on both food and non-food categories.

• Review the items that needs to be purchased thoroughly and ensure sufficient knowledge about them and their use.

• Ensure timely supply of goods and services, keeping in mind the “lead time” required for procurement.

• Process and keep track of every:

1. Purchase requisition

2. Purchase order

3. Contract for regular supplies, upkeep and maintenance

4. Stewarding list

• Ensure conformity to standards and specifications of goods and services as required.

• Ensure that requisitions from the originating departments are routed through proper channels.

• To constantly endeavor to obtain goods at a competitive price without compromising quality standards.

• Maintain proper planning and control.

• Ensure that all relevant documents have been duly signed and approved by the authorized signatories.

• Ensure that store inventories do not exceed desired limit.

• Ensure that billing details and delivery instructions are complete and accurate with PENALTY clauses added as appropriate.

• Liaise closely with Accounts Department and Receiving Department in clearing problematic invoices in a timely manner.

• Ensure strict compliance to established Procurement Policies & Procedures and report any deviations to the Department Head.

• To maintain and upkeep the Approved Vendor List (AVL).

• Keep abreast of current affairs and the market situation that is relevant to his/her function.

• Act as an advisor for departments on all matters relating to the Procurement function:

1. Recommend/source for suitably qualified and legitimate vendors

2. Advise on delivery, sustainability requirements, and procurement processes

3. Recommend process improvement strategies

• Perform any other duties that may be assigned from time to time.

Requirements:

• Diploma/Degree holder with a minimum of two years of related experience and/or training in the Hospitality industry.

• Familiarity with SAP and Ariba would be advantageous

• Proficient in administrative and contracting works

• Proficient in use of MS Office Applications (Word, Excel, PowerPoint)

• Possess good interpersonal, communication and negotiation skills to manage both internal and external stakeholders

• Hardworking and meticulous with a positive learning attitude

• Able to work well under stress in a fast-paced environment