Senior Purchasing Executive (Hotel)

THE FULLERTON HOTEL; Singapore; On-site; SGD 40,000 - 65,000; Full time

Job summary

The Fullerton Hotel in Singapore is seeking a Procurement Executive to coordinate purchasing across food and non-food categories, ensuring timely delivery and optimal costs. You will review requisitions, manage purchase orders, contracts, and stewarding lists, and maintain supplier performance.

The role requires a diploma or degree with at least two years in hospitality procurement; experience with SAP/Ariba is advantageous, strong MS Office skills, and excellent negotiation and stakeholder

Qualifications

• Diploma or degree with at least 2 years in hospitality procurement.
• Experience with SAP and Ariba is advantageous.
• Proficient in contracting and administrative tasks.
• Proficient with MS Office (Word, Excel, PowerPoint).
• Excellent interpersonal, negotiation, and stakeholder management skills.
• Able to work under pressure in a fast-paced environment.

Responsibilities

• Coordinate procurement across all departments, focusing on food and non-food categories.
• Review purchase requisitions and ensure knowledge of their use.
• Ensure timely supply considering lead times for procurement.
• Process and track purchase requisitions, orders, contracts, and stewarding lists.
• Maintain conformity to standards and ensure proper signing of documents.
• Liaise with Accounts and Receiving to clear problematic invoices in a timely manner.
• Advise departments on suppliers, delivery, sustainability, and procurement processes.
• Perform other duties that may be assigned from time to time.

Skills

Procurement

SAP

Ariba

MS Office

Negotiation

Stakeholder mgmt

Education

Diploma/Degree

Job description

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Ensure close liaison and effective coordination across all assigned departments, with a particular emphasis on both food and non-food categories.
• Review the items that needs to be purchased thoroughly and ensure sufficient knowledge about them and their use.
• Ensure timely supply of goods and services, keeping in mind the “lead time” required for procurement.
• Process and keep track of every:

1. Purchase requisition
2. Purchase order
3. Contract for regular supplies, upkeep and maintenance
4. Stewarding list

• Ensure conformity to standards and specifications of goods and services as required.
• Ensure that requisitions from the originating departments are routed through proper channels.
• To constantly endeavor to obtain goods at a competitive price without compromising quality standards.
• Maintain proper planning and control.
• Ensure that all relevant documents have been duly signed and approved by the authorized signatories.
• Ensure that store inventories do not exceed desired limit.
• Ensure that billing details and delivery instructions are complete and accurate with PENALTY clauses added as appropriate.
• Liaise closely with Accounts Department and Receiving Department in clearing problematic invoices in a timely manner.
• Ensure strict compliance to established Procurement Policies & Procedures and report any deviations to the Department Head.
• To maintain and upkeep the Approved Vendor List (AVL).
• Keep abreast of current affairs and the market situation that is relevant to his/her function.
• Act as an advisor for departments on all matters relating to the Procurement function:

1. Recommend/source for suitably qualified and legitimate vendors
2. Advise on delivery, sustainability requirements, and procurement processes
3. Recommend process improvement strategies

• Perform any other duties that may be assigned from time to time.

Requirements:

• Diploma/Degree holder with a minimum of two years of related experience and/or training in the Hospitality industry.
• Familiarity with SAP and Ariba would be advantageous
• Proficient in administrative and contracting works
• Proficient in use of MS Office Applications (Word, Excel, PowerPoint)
• Possess good interpersonal, communication and negotiation skills to manage both internal and external stakeholders
• Hardworking and meticulous with a positive learning attitude
• Able to work well under stress in a fast-paced environment