Senior Ops Lead - Allied Health Projects

Ng Teng Fong General Hospital; Singapore; On-site; SGD 50,220 - 72,540; Full time

Job summary

Ng Teng Fong General Hospital is seeking an Administrative & Project coordinator to support Directors, Managers and Heads of Department in developing and managing administrative and operational projects within the Allied Health Division/Departments.

You will arrange meetings, prepare materials, record minutes, and maintain filing systems, while leading cross-department teams to drive initiatives and monitor KPIs. Experience in healthcare operations is preferred.

Qualifications

• Degree in Allied Health/Health Sciences or related field.
• Proficient in MS Office (Word, PowerPoint, Excel, OneDrive, Teams).
• Strong communication and interpersonal skills.
• Proactive, meticulous and takes initiative.
• Able to problem-solve, multitask and meet tight deadlines.
• Strong analytical and organizational skills.
• Capable of working efficiently and independently.
• 2–4 years of experience in administration/project management/operations, preferably in a health-related industry.
• Experience in healthcare, hospital operations, service-related industries or HR preferred.

Responsibilities

• Arrange and coordinate meetings and official engagements for Division/Departments/workgroups.
• Prepare materials and slides for meetings and share with stakeholders in a timely manner.
• Record minutes and follow up on action items.
• Plan filing system for portfolio and meeting materials.
• Design, implement, monitor and evaluate operational initiatives and processes.
• Manage cross-departmental and multidisciplinary teams to drive projects.
• Monitor KPIs for the division/department/workgroup portfolios.
• Collate and report departmental budgets including CAPEX, OPEX and manpower training budgets.
• Support managers/directors/heads in resource and operations management.
• Develop, implement and monitor departmental and hospital guidelines for quality services.
• Perform administrative duties for Division/Department/Workgroups.
• Organise events, talks, workshops and symposiums.
• Provide liaison support for internal and external parties in business and strategic service projects.
• Compile and trend data information and reports.
• Other assigned tasks.

Skills

Communication skills

Multitasking & time management

Analytical thinking

Independent worker

MS Office proficiency

Education

Degree in Allied Health/Health Sciences

Tools

MS Office

Job description

Ng Teng Fong General Hospital is seeking an Administrative & Project coordinator to support Directors, Managers and Heads of Department in developing and managing administrative and operational projects within the Allied Health Division/Departments.

You will arrange meetings, prepare materials, record minutes, and maintain filing systems, while leading cross-department teams to drive initiatives and monitor KPIs. Experience in healthcare operations is preferred.