Senior Operations Records & Compliance Lead

mencast offshore & marine pte. ltd.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

mencast offshore & marine pte. ltd. seeks a detail-oriented Records and Compliance Officer to oversee daily operational records, waste tracking, and audit readiness. You will coordinate with supervisors and various departments to ensure complete documentation for audits and regulatory inspections.

The role involves monitoring submissions, reconciling data, maintaining traceable records and preparing management reports for review.

Responsibilities

• Review daily, weekly and monthly operational records for completeness, consistency and accuracy.
• Monitor timely submission of operational records and follow up with Supervisors on missing or abnormal records.
• Maintain oversight of record control and ensure records are organized, traceable and available for review/audit.
• Manage waste tracking system covering incoming waste, storage, transfers, treatment and outgoing waste based on unit records.
• Periodically reconcile waste quantities, tank inventory, treatment records and outgoing records; investigate discrepancies.
• Coordinate with Supervisors and Operations Admin to ensure supporting documents for waste movements are complete and maintained.
• Plan and conduct periodic internal audits on records, waste tracking, document control and procedures.
• Document audit findings and maintain corrective action tracker with PICs, target dates and closures.
• Follow up on audit findings and escalate overdue or significant issues to the Operation Manager.
• Support audits by coordinating preparation, verification and retrieval of records and documents.
• Prepare and consolidate weekly reports and other routine Operations reports for management review.
• Review plant utility consumption data and support operational cost monitoring and analysis.
• Coordinate and prepare monthly data and information for submission to relevant government authorities.
• Prepare periodic management summaries highlighting waste movements, inventory reconciliation, audit findings and outstanding actions.
• Guide Operations Admin in record management, document control, and audit preparation.
• Coordinate with Operations, Compliance, Finance, Procurement, HR on records, reporting, audits and admin matters.
• Perform other control, reporting and coordination duties as assigned by the Operation Manager.

Job description

mencast offshore & marine pte. ltd. seeks a detail-oriented Records and Compliance Officer to oversee daily operational records, waste tracking, and audit readiness. You will coordinate with supervisors and various departments to ensure complete documentation for audits and regulatory inspections.

The role involves monitoring submissions, reconciling data, maintaining traceable records and preparing management reports for review.