Records Compliance & Audit Specialist

Ministry of Manpower; Singapore; On-site; SGD 42,000 - 65,000; Full time

Job summary

Ministry of Manpower is seeking a Records Compliance & Audit professional in Singapore to manage restricted access, conduct reviews, and oversee offsite storage and disposal processes. You will support digitisation, archiving, and declassification activities while coordinating with department records management representatives.

The role requires meticulous organisation, familiarity with electronic records management systems, and the ability to meet tight deadlines in a regulatory environment.

Qualifications

• Experience in registry or records management preferred.
• Familiarity with electronic document and records management systems and offsite portals.
• Detail-oriented, organised, with ability to manage operational processes and deadlines.

Responsibilities

• Manage restricted folder access rights and update promptly per staff movements.
• Coordinate file plan reviews with records management representatives and ensure reviews are on schedule.
• Issue audit reminders, track responses, and maintain the non-compliance table with findings and follow-up actions.
• Support digitisation programme for archival transfer by planning scanning schedule and verifying scanned files.
• Assist in the redaction of declassified files as part of declassification work.
• Manage offsite records including master listing and carton listings in the vendor portal.
• Coordinate retrieval and collection requests through vendor portal and document actions.
• Assist in administrative and vendor management tasks including service maintenance approvals.

Skills

Records management

Audit coordination

Document management

IT literacy

Education

Registry/Records management experience

Tools

Electronic records portal

Job description

Ministry of Manpower is seeking a Records Compliance & Audit professional in Singapore to manage restricted access, conduct reviews, and oversee offsite storage and disposal processes. You will support digitisation, archiving, and declassification activities while coordinating with department records management representatives.

The role requires meticulous organisation, familiarity with electronic records management systems, and the ability to meet tight deadlines in a regulatory environment.