Senior Manager/Manager, Project Coordination (3 Years Contract)

Resorts World Sentosa; Singapore; On-site; SGD 48,000 - 68,000; Full time

Job summary

Resorts World Sentosa is seeking a capable Project Administration professional to coordinate across project teams and governance forums. You will consolidate updates, prepare briefing materials, and ensure consistent reporting to senior stakeholders.

In this role, you will manage meeting agendas, track decisions, and maintain accurate documentation. Strong organizational and communication skills, attention to detail, and the ability to handle multiple priorities are essential for success.

Qualifications

• Diploma or degree required in project admin/coordination.
• Experience in a multi-stakeholder environment preferred.
• Exposure to governance reporting is a plus.
• Strong coordination and written/verbal communication skills.
• Detail-oriented with solid follow-through.

Responsibilities

• Coordinate updates from project teams and consolidate information.
• Act as a focal point to align inputs from multiple functions for clear reporting.
• Facilitate information flow to support decision-making and execution.
• Prepare materials for management, committees, and boards.
• Consolidate inputs into structured decks, papers, and reports.
• Track decisions and follow-up actions with owners.
• Coordinate meeting agendas, pre-reads, and post-meeting docs.
• Maintain oversight of action items and timely responses.
• Liaise with stakeholders to clarify data requests and revisions.
• Manage compilation and circulation of project decks and docs.
• Ensure accuracy and timeliness of information shared with senior stakeholders.
• Support ongoing improvements in structure and quality of documentation.

Skills

Project coordination

Stakeholder management

Documentation

Attention to detail

Communication

Education

Diploma or Degree in related field

Tools

MS Office

PowerPoint

Job description

• Coordinate across project teams and internal stakeholders to consolidate project updates, recommendations, and supporting information.
• Act as a focal point to align inputs from multiple functions, ensuring consistency and clarity in project reporting.
• Facilitate information flow between teams to support decision‑making and execution.

Governance & Management Support

• Support the preparation and coordination of materials for management, committee, and board forums (e.g. PAC (Projects Advisory Committee – GENS Directors), senior management meetings).
• Consolidate inputs into structured presentation decks, briefing papers, and reports.
• Track decisions, comments, and directives, and coordinate follow‑up actions with relevant owners.

Meetings & Action Tracking

• Coordinate meeting agendas, pre‑reads, and post‑meeting documentation where required.
• Maintain oversight of action items and follow‑ups arising from meetings, ensuring timely responses and closure.
• Liaise with stakeholders to clarify data requests, revisions, and outstanding items.

Documentation & Reporting

• Manage compilation, version control, and circulation of project‑related decks and documentation.
• Ensure accuracy, consistency, and timeliness of information shared with senior stakeholders.
• Support continuous improvement in structure and quality of project documentation.

Job Requirements

• Diploma or Degree with relevant experience in project administration, coordination, or management support
• Experience working in a multi‑stakeholder or matrix environment
• Exposure to management or governance reporting is preferred
• Strong coordination and stakeholder management skills
• High attention to detail and information accuracy
• Strong organizational and follow‑through capability
• Clear written and verbal communication
• Ability to manage multiple priorities and deadlines