Project Coordinator

GLEAVE PARTNERSHIP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 47,000 - 67,000; Full time

Job summary

GLEAVE PARTNERSHIP SINGAPORE PTE. LTD. in Singapore is seeking a meticulous and proactive Project Coordinator to join our team.

The role supports program governance, ensures consistency across working groups, and keeps documentation up to date. You will manage the project drumbeat, coordinate high-level meetings, and oversee administrative functions across sub-teams, while maintaining high standards of quality and stakeholder communications.

Qualifications

• 3+ years in project coordination or admin support.
• Excellent organizational skills and attention to detail.
• Strong English written and verbal communication.

Responsibilities

• Ensure uniformity of meeting formats, agendas, standard documents, presentations, and checklists across all working groups to maintain program consistency
• Manage and update critical project assets including Team Roster, RACI Matrix, A2A/AI Trackers, DDT, Risk Logs, and Change Logs to support accurate project tracking
• Oversee dissemination of program updates, newsletters, and maintenance of the Program Web Page/Site to keep stakeholders informed
• Coordinate and assist with weekly working groups, governance meetings, and "Page Turns" from planning through execution to ensure effective meeting outcomes
• Support planning and execution of Working Group Events, Summits, and Training sessions to facilitate team engagement and knowledge sharing
• Maintain and monitor Project and Program Task Lists to track progress and ensure timely completion of deliverables
• Facilitate onboarding of new members through IDAP and Tech stages by orienting them on folder layouts and governance processes to ensure smooth integration
• Establish project meetings, take detailed minutes, and drive closure of actionable items to maintain project momentum
• Collect data and issue bi-weekly reports and monthly communications as directed by Program Managers to provide timely project insights
• Set up communication processes and recurring meetings with partner teams to ensure cross-functional alignment and collaboration

Skills

Project coordination

Organizational skills

English proficiency

G Suite

Stakeholder communications

Tools

G Suite

Project tracking tools

Job description

Job Summary

We are looking for a meticulous and proactive Project Coordinator to join our team in Singapore. In this role, you will be the backbone of our clients project operations, ensuring consistency across all working groups and maintaining the high standards of our program's governance and documentation. You will be responsible for managing the project \"drumbeat,\" coordinating high-level meetings, and ensuring that all administrative and operational functions run seamlessly across multiple sub-teams.

Responsibilities

• Ensure uniformity of meeting formats, agendas, standard documents, presentations, and checklists across all working groups to maintain program consistency
• Manage and update critical project assets including Team Roster, RACI Matrix, A2A/AI Trackers, DDT, Risk Logs, and Change Logs to support accurate project tracking
• Oversee dissemination of program updates, newsletters, and maintenance of the Program Web Page/Site to keep stakeholders informed
• Coordinate and assist with weekly working groups, governance meetings, and \"Page Turns\" from planning through execution to ensure effective meeting outcomes
• Support planning and execution of Working Group Events, Summits, and Training sessions to facilitate team engagement and knowledge sharing
• Maintain and monitor Project and Program Task Lists to track progress and ensure timely completion of deliverables
• Facilitate onboarding of new members through IDAP and Tech stages by orienting them on folder layouts and governance processes to ensure smooth integration
• Establish project meetings, take detailed minutes, and drive closure of actionable items to maintain project momentum
• Collect data and issue bi-weekly reports and monthly communications as directed by Program Managers to provide timely project insights
• Set up communication processes and recurring meetings with partner teams to ensure cross-functional alignment and collaboration

Required competencies and certifications

• 3+ years of experience in project coordination or administrative support, preferably within a large-scale program environment
• Exceptional organizational skills to manage multiple concurrent tasks and complex project components
• Strong command of English (written and verbal) to manage newsletters and stakeholder communications, necessary for clear and effective information exchange
• High attention to detail to uphold formatting standards and document version control
• Proficiency in G Suite and experience with project tracking tools to efficiently manage project documentation and data