Senior / Manager, Executive Office

FAR EAST MANAGEMENT (PRIVATE) LIMITED; Singapore; Hybrid; SGD 120,000 - 180,000; Full time

Job summary

FAR EAST MANAGEMENT (PRIVATE) LIMITED is seeking an experienced Senior / Manager, Executive Office to support a Board Member across business and corporate matters. You will ensure effective meeting preparation, decision support, documentation and timely follow-through on key actions, serving as a partner to the Board Member with executive communications and strategic coordination.

You will lead agendas, briefing notes, minutes, and trackers, while developing board and stakeholder decks, speeches

Qualifications

• Degree in Business, Management or related discipline
• 7-10 years supporting C-suite executives in Executive Office/CEO Office or strategy, business management, corporate development, consulting, investor relations or similar
• Exposure to diversified businesses (real estate, investment, hospitality) advantageous
• Excellent written and verbal communication with strong analytical and business acumen
• Strong attention to detail, organisational skills and execution discipline
• Ability to manage multiple priorities and ensure timely follow-through
• Stakeholder management and interpersonal skills with Board Members, C-suite and senior leaders

Responsibilities

• Prepare agendas, pre-reads, briefing notes and decision papers for board/involved meetings; produce minutes with decisions, owners, deadlines and escalations
• Develop board, management and stakeholder decks with clear storylines, messages and decision points; validate facts and figures
• Support business reviews by consolidating information, identifying variances and surfacing key questions
• Manage administrative support model, duties, service standards, backups and escalation protocols; oversee calendar, travel, correspondence and filing
• Represent Board Member's views only when authorised and escalate conflicts or unclear mandates to the appropriate authority

Job description

About the role

We are seeking an experienced Senior / Manager, Executive Office to support a Board Member across FEO's business and corporate matters, ensuring effective meeting preparation, decision support, clear documentation and timely follow-through on key actions and priorities.

The role serves as a key partner to the Board Member, providing executive and decision support, business analysis, presentation development and coordination of strategic priorities across multiple stakeholders.

Responsibilities

• A. Executive meeting and decision support

  Prepare agendas, pre-reads, briefing notes, talking points and decision papers for FEO and a selected listed entity meeting.

  Produce decision-oriented minutes capturing key points, decisions, owners, deadlines and escalations.

  Maintain action and decision trackers, follow up on dependencies and keep a forward view of meetings, decisions and milestones.

• B. Presentation development and executive communications

  Develop board, management and stakeholder decks with clear storylines, messages and decision points.

  Structure submissions, challenge gaps and work with content owners to validate facts, figures and recommendations.

  Prepare speeches, correspondence, key messages and briefing notes, and maintain approved materials and references.

• C. Business analysis and portfolio coordination

  Support business, operating and strategic reviews by consolidating information, identifying variances and surfacing key questions.

  Coordinate selected cross-business initiatives sponsored by the Board Member, clarifying outcomes, owners and dependencies without displacing accountable executives.

  Conduct targeted research and analysis on business opportunities, partnerships, investments, operating issues and organisational matters.

• D. Executive Office and administrative leadership

  Manage the administrative support model, including duties, service standards, backup coverage, escalation protocols and office routines.

  Oversee calendar, travel, correspondence, meeting logistics, claims, filing systems, templates and administrative workflows.

  Prioritise requests and access, while handling sensitive personal, business, board and employee information with discretion.

• E. Governance, confidentiality and role boundaries

  Ensure statutory board or committee minutes and records remain under the accountable Company Secretary or governance owner.

  Represent the Board Member's views only when authorised, distinguishing coordination, recommendation and decision authority.

  Escalate potential conflicts, related-party matters, information barriers or unclear mandates to the appropriate authority.

Requirements

• Degree in Business, Management or a related discipline, with 7-10 years of relevant experience supporting C-suite executives in an Executive Office/CEO Office, or in strategy, business management, corporate development, consulting, investor relations or a similar environment.
• Proven track record in supporting senior executives on business reviews, cross-functional initiatives, executive presentations, meeting documentation and action tracking.
• Exposure to diversified businesses, real estate, investment, hospitality or Board-level environments would be advantageous.
• Excellent written and verbal communication skills, with strong analytical, and business acumen.
• Strong attention to detail, organisational skills and execution discipline, with the ability to manage multiple priorities and ensure timely follow-through.
• Demonstrated stakeholder management and interpersonal skills, with the ability to engage effectively with Board Members, C-suite executives and senior business leaders.
• High level of professionalism, discretion and integrity, with strong awareness of governance, confidentiality and organisational sensitivities.
• Highly organised, adaptable and able to work effectively under pressure, with strong proficiency in Microsoft PowerPoint, Word and Excel.