Senior Finance Executive (Government University/School)

CGP Personnel; Singapore; Vor Ort; SGD 40.000 - 50.000; Vollzeit

Zusammenfassung

CGP Personnel supports Nanyang Technological University at Pioneer in Singapore with finance and procurement operations. The role involves reviewing non-PO invoices, ensuring correct cost centres and GL accounts, and coordinating with NSS Finance on processing and payments.

You will handle staff and student claims, fixed-asset records, grant monitoring, and intracompany billing, providing guidance on procurement processes and Ariba matters. On-site work hours apply, with a competitive salary.

Aufgaben

• Review and verify non-PO invoices with supporting documentation.
• Ensure correct cost centre, project/WBS and GL accounts.
• Coordinate with NSS Finance on invoice processing and payments.
• Follow up on payment failures and vendor payment queries.
• Maintain schedules for GL accounts and AR ageing.
• Coordinate fixed-asset activities and asset verification.
• Prepare monthly grant monitoring and financial reporting.
• Assist with staff and student claims and reimbursements.
• Provide guidance on procurement processes and Ariba matters.

Jobbeschreibung

Location:

Nanyang Technological University, at Pioneer

Duties:

• Review and verify non-PO invoices and obtain the necessary confirmation and supporting documentation from requesters.
• Ensure appropriate cost centre, project/WBS and General Ledger account information is provided before invoices are submitted for processing.
• Coordinate with NSS Finance on invoice processing, approval and payment matters.
• Follow up on payment failures, outstanding approvals and vendor payment queries.
• Maintain and monitor relevant schedules, including advance payments, General Ledger accounts and Accounts Receivable ageing.
• Manage goods receipt activities for purchase orders, including verification of invoices against purchase orders and confirmation of goods or services received.
• Follow up with requesters on discrepancies relating to purchase orders, invoices and outstanding commitments.
• Coordinate the closure of unutilised purchase order balances with requesters and NSS Procurement where appropriate.
• Prepare and review monthly outstanding goods receipt and purchase order reports and follow up on outstanding items.
• Provide guidance and support to users on procurement processes and Ariba-related matters.
• Review and verify staff and student claims submitted through the relevant claims systems in accordance with applicable policies and guidelines.
• Review general expense, local transport and travel-related claims for completeness and appropriate supporting documentation.
• Provide guidance to claimants and respond to queries relating to claim submission and processing.
• Assist in resolving operational and system-related issues relating to reimbursement claims.
• Maintain a good understanding of University fixed-asset policies, guidelines and procedures and provide guidance to School stakeholders on fixed-asset requirements.
• Coordinate fixed-asset activities including capitalisation, tagging, transfer, disposal, sighting and reconciliation.
• Maintain accurate and timely fixed-asset records and registers.
• Work closely with NSS and School stakeholders to resolve fixed-asset matters and complete periodic asset-verification exercises.
• Coordinate the annual physical asset sighting exercise and other asset-verification activities.
• Support improvements to fixed-asset processes, controls and procedures.
• Assist in the preparation of fixed-asset incident reports where required.
• Prepare monthly monitoring and reconciliation of designated General Ledger, School centre and other assigned accounts and follow up on outstanding or unusual items.
• Support monthly intracompany billing, reclassification journals and other accounting activities.
• Assist in resolving Accounts Receivable, Accounts Payable and financial accounting matters relating to School and research accounts.
• Monitor the utilisation of assigned budgets, including teaching consumables for School academic programmes, and follow up on matters requiring attention.
• Respond to finance-related enquiries from School stakeholders and relevant University units.
• Support the preparation and completion of grant summary reports for Principal Investigators and relevant stakeholders.
• Monitor grants approaching their expiry dates and follow up with the relevant stakeholders where necessary.
• Maintain supporting financial information and schedules required for grant monitoring and reporting.

Working Hour:

Mon to Thu: 8.30am–5.45pm, Fri: 8.30am–5.15pm

Salary:

$3600-$4500

Thank you!