Senior Finance & Administration Executive (Maritime Industry)

Talent-Merge; Singapore; On-site; SGD 67,000 - 78,000; Full time

Job summary

Talent-Merge is seeking an experienced finance and administration professional in Singapore. The role covers daily accounting tasks, AP/AR, reconciliations, payroll inputs, audits, and tax submissions, along with broad office administration and travel arrangements.

You will coordinate with external auditors and service providers while ensuring compliance and efficiency. The ideal candidate has 3–5 years of relevant experience, a degree in accounting/finance, strong Excel skills, and the ability

Qualifications

• Diploma or Bachelor’s Degree in Accounting, Finance, Business Administration, or related discipline.
• 3–5 years of relevant experience in finance, accounting, office administration, or similar role.
• Proficiency with accounting procedures, AP/AR, reconciliations, and expense management.
• Experience with Xero or QuickBooks and spreadsheet tools is preferred.
• Strong organisational and communication abilities; able to handle confidential information.

Responsibilities

• Execute daily accounting activities including invoice processing and staff reimbursements.
• Administer accounts payable and receivable, review balances, and follow up on payments.
• Perform bank reconciliations and support month-end closing and reporting.
• Compile payroll inputs, budgets, and audit/tax documentation.
• Liaise with auditors, tax consultants, and service providers for compliance.
• Run daily office administration including facilities, procurement, and vendor relations.
• Arrange business travel for senior management (flights, accommodation, transport, visas).
• Support executive administrative tasks (meetings, events, courier services).
• Oversee onboarding logistics, People Operations docs, filing, and general admin matters.
• Streamline finance and admin workflows to improve efficiency and cost control.

Skills

Organizational skills

Communication

Attention to detail

Discretion / confidentiality

Independent worker

Education

Diploma or Bachelor's Degree in Accounting/Finance

Tools

Xero

QuickBooks

Excel/Google Sheets

Job description

Salary Range: SGD$6,000 to $7,000

Responsibilities

1. Execute daily accounting activities, including invoice processing, staff reimbursements, supplier payments, and financial recordkeeping.
2. Administer accounts payable and receivable transactions, review outstanding balances, and follow up on pending payments.
3. Perform bank and account reconciliations while contributing to month-end closing and financial reporting activities.
4. Compile payroll inputs, expense records, financial schedules, cash flow records, budget information, and supporting documents for audits and tax submissions.
5. Liaise with external auditors, accountants, tax consultants, and service providers to facilitate financial and regulatory compliance.
6. Run daily office administration, including facilities upkeep, procurement of supplies, vendor relations, access cards, and office security arrangements.
7. Organise business travel arrangements for senior management, including flight reservations, accommodation, transportation, and visa documentation.
8. Facilitate executive administrative activities, including meeting scheduling, event arrangements, document production, and courier services.
9. Oversee employee onboarding logistics, People Operations documentation, filing systems, corporate correspondence, and other general administrative matters.
10. Streamline finance and administrative workflows to enhance operational efficiency, strengthen cost controls, and uphold adherence to internal policies.

Requirements

1. Diploma or Bachelor’s Degree in Accounting, Finance, Business Administration, or a related discipline. Additional accounting or bookkeeping certifications would be advantageous.
2. At least 3 to 5 years of relevant experience in finance, accounting, office administration, or a similar combined role, preferably within the maritime industry, an SME, or a fast-paced business environment.
3. Sound understanding of accounting procedures, accounts payable and receivable, financial reconciliations, expense management, and administrative operations.
4. Proficient in Microsoft Office or Google Workspace, particularly Excel or Google Sheets, with familiarity in accounting software such as Xero, QuickBooks, or equivalent systems.
5. Strong organisational, time-management, and communication abilities, with meticulous attention to detail, discretion in handling confidential information, and the capability to work independently.

Clarence Khoh
R1552376