Senior Finance & Administration Executive

Talent-Merge Pte Ltd; Singapore; On-site; SGD 67,000 - 78,000; Full time

Job summary

Talent-Merge Pte Ltd is seeking a Senior Finance & Administration Executive in Singapore to manage accounting records, payments and overall administrative operations.

You will handle AP/AR, bank reconciliations and payroll inputs, assist monthly close and reporting, and support audit, tax and statutory documentation while coordinating vendor relations and travel for senior management. Strong cross-functional skills and 3–5 years’ experience required.

Qualifications

• Diploma or bachelor’s degree in Accounting/Finance or related field; bookkeeping certification preferred.
• 3–5 years in finance, accounting, administration, or combined finance/office-support roles.
• Working knowledge of core finance processes; strong Excel/Sheets; familiarity with Xero/QuickBooks.
• Experience with accounts payable/receivable, reconciliations and finance documentation.
• Ability to juggle finance, admin and executive support duties with discretion.

Responsibilities

• Compile and upkeep accounting records, payment files and supporting finance documentation.
• Execute supplier invoices, staff claims and approved disbursements within established limits.
• Administer accounts payable and accounts receivable activities end to end.
• Perform bank, payment and balance-sheet reconciliations; assist monthly closing and reporting.
• Feed payroll inputs and expense data; monitor outstanding invoices and follow-ups.
• Prepare audit, tax and statutory documentation with external accountants/auditors.
• Run daily office operations: facilities, supplies, equipment, access admin and vendor relations.
• Book flights/hotels/transport for senior management within policy; manage itineraries.
• Support meetings/events; manage scheduling, materials, venues and courier needs.
• Maintain filing systems and onboarding logistics; seek cost efficiencies and process improvements.

Skills

Excel

Google Sheets

Office Administration

Vendor coordination

Communication

Discretion

Finance processes

Accounts payable

Accounts receivable

Travel arrangements

Education

Diploma or Bachelor's degree in Accounting/Finance/Business Administration

Tools

Xero

QuickBooks

Microsoft Office

Google Workspace

Expense tools

Job description

Senior Finance & Administration Executive

Job Information

Accounting

Salary Range S$6,000 to S$7,000

Job Description

• Compile and upkeep accounting records, payment files and supporting finance documentation.
  
• Execute supplier invoices, staff claims and approved disbursements within established approval limits.
  
• Administer accounts payable and accounts receivable activities end to end.
  
• Perform bank, payment and balance-sheet reconciliations, and contribute to monthly closing and management reporting.
  
• Feed payroll inputs, employee claims and expense data into the finance cycle, and monitor outstanding invoices and follow-ups.
  
• Compile audit, tax and statutory documentation, and work alongside external accountants, auditors and tax agents.
  
• Run daily office operations, covering facilities, supplies, equipment, access administration and vendor relationships.
  
• Book flights, accommodation, ground transport, visas and itineraries for senior management, keeping costs within policy.
  
• Facilitate meetings, workshops and internal events, including scheduling, materials, venue bookings and courier arrangements.
  
• Upkeep filing systems, vendor contact lists and onboarding logistics for new joiners, and pinpoint ways to improve administrative efficiency and reduce cost.
  

Requirements

• Diploma or bachelor's degree in Accounting, Finance, Business Administration, Office Administration or a related discipline, with bookkeeping or accounting certification viewed favourably.
  
• At least 3 to 5 years in finance, accounting, administration or a combined finance and office-support capacity.
  
• Working knowledge of core finance processes, strong Excel or Google Sheets capability, familiarity with Microsoft Office or Google Workspace, and hands-on use of Xero, QuickBooks or equivalent platforms alongside online travel and expense tools.
  
• Background covering accounts payable, reconciliations, finance documentation, office administration, vendor coordination and business travel arrangements, preferably across several entities or in a fast-moving environment.
  
• Well organised, accurate and discreet, able to juggle finance, office and executive-support duties concurrently, communicate clearly and work with limited supervision.